Executive Administrative Assistant at GE Vernova in Schenectady

Job description

Job Description Summary Reporting to the GE Vernova Wind Services Segment Leader, the Executive Administrative Assistant will provide a range of administrative support to Executive leaders in the GE Vernova Wind organization; Independently execute all assigned responsibilities and effectively balance the needs of multiple leaders and operate as part of a team that works together and provides back-up support to other administrative staff as needed. A high level of integrity in handling confidential information is required. Job Description Essential Responsibilities : Proactively support the assigned leaders and team by independently executing all responsibilities while successfully balancing the needs of multiple Senior Leadership team members Prioritize, maintain, and organize extensive and complex calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end travel schedules, travel itineraries, air, hotel and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and make recommendations as needed Manage a range of general administrative services including ordering supplies and invoice processing Maintain distribution lists, create the draft for organizational announcements and distribute Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed Manage Workday transactions and pull reports as needed Communicate professionally with internal and external persons, at times acting as first point of contact to {functional leader} and/or staff making interactions positive experiences. Work proactively and collaboratively to solve for issues Handle confidential data and matters discreetly and professionally Create and manage purchase orders as needed; manage outgoing shipments as needed Maintain gratitude plan with communications for moments that matter (ie major life events for team) Work as a team player with others Special projects as required Qualifications/Requirements: Bachelor’s degree or High School diploma and five years’ work experience as an executive administrative assistant , or equivalent experience/ knowledge Minimum five years’ experience in event planning, administrative support, or complex project management or equivalent experience Ability to successfully organize and execute details in a fast-paced, ever-changing, environment Ability to successfully manage competing priorities Highly results driven with exceptional follow through Desired Characteristics: Outstanding interpersonal skills A collaborative team player yet able to work independently Ability to creatively solve problems and drive best outcomes GE Vernova offers a great work environment, professional development, challenging careers, and competitive compensation. GE Vernova is an Equal Opportunity Employer . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Vernova will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: Yes For candidates applying to a U.S. based position only: *The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas. This posting is expected to remain open for at least seven days after it was posted on October 12, 2026. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to Health Coach from GE Vernova, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirem