Estimating Coordinator at Swinerton in New York, NY

Job description

Compensation Range $20.00 - $35.00 Job Description Summary: To provide estimating support to Estimating Department Job Description: POSITION RESPONSIBILITIES AND DUTIES: • Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant • Maintain subcontractor database • Assist with maintaining good business relationship with suppliers and subcontractors • Assist with telephone contact of subcontractors • Prepare proposals, bid packages, and mailings (MBE solicitations) • Secure plans • Maintain faxes in Bid Room • Coordinate w/printer vendors for blueline printing/ordering • Participate in taking bid information on bid day • Update the estimating schedule and bid information boards in estimating department and plan room on a weekly basis • Coordinate advertisements to subcontractor bids on selected projects; monitor trade papers to ensure that all information provided is correctly stated • Secure bidding documents as requested • Set up bid/proposal serial number and official file • Formalize and submit prospective job information sheet and associated documents for division and corporate review • Assist estimator-in-charge with subcontractor outreach for bids; generate subcontractor fax/phone lists, send faxes, assist with drawing/specification distribution; check plan room sign-in sheet for subs working on specific jobs; make phone calls and follow up • Perform quantity surveys as requested • Type and distribute pre-bid conference/job walk written report(s) as prepared by the estimator-in-charge; attend pr-bid conference/job walk as requested • Formalize bid teams; assist in confirming availability of bid team members; publish final list; post lists on bid day • Assist in arranging and formalizing pre-bid bid team meetings; confirm attendance • Prepare bid form and associated document which must accompany the bid form including bid bond and bid envelopeAssist in assembling bid day subcontractor/bidder spread sheets • Review and maintain MBE/WBE requirements on a bid-by-bid basis; maintain MBE/WBE program in conjunction with corporate coordinator • Assist with bid day coordination and /or handle specification sections(s) as required by assignment; set up bid day filing system; copy and make available to bid team members bid forms, specification indexes, telephone quote sheets, etc. • Finalize and distribute formal post-bid reports • Maintain, log and file final bid files and budget/GMP files • Update subcontractor and MBE/WBE databases; update current information including addresses, phone numbers, fax numbers and contacts; periodically issue updated sub lists to Estimating Department • Maintain orderly plan room • Prepare bid packages for interiors proposals including preparation of trade cost breakdowns, drawings lists, GC/Fee breakdown and notes and clarifications • Complete other responsibilities as assigned MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS: • High School Diploma or equivalent • Two years of business or secretarial school, or the equivalent combination of training and experience • Minimum two years secretarial or clerical experience in addition to above training • Ability to keyboard 45 wpm accurately • Proficient in knowledge and use of word-processing and spreadsheet software • Working knowledge of general office procedures and office machines • Proficient in English verbal communication skills, including professional telephone manner • Proficient in written communications skills, including business writing skills • Reliability, dependability and flexibility SUMMARY OF BENEFITS: This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial