Director of Business Services (CSBO) at Summit Hill School District 161 in Frankfort, IL

Job description

Director of Business Services (CSBO) Purpose of Position: To oversee the financial functions of the District, in collaboration with the Superintendent of Schools, ensuring the community assets are well-administered, maintained, and protected. Position Responsibilities: Prepares the annual tax levy and budget, and administers a budget control program. Meets the qualifications as listed in the School Code to be the legal school treasurer and fulfill, via Board appointment, the duties of school treasurer. Assists the Superintendent with respect to data production/contract negotiation. Attends board meetings and prepares such reports for the Board as the Superintendent may request. Supervises the management of the financial affairs of the schools. Supervises all accounting operations and its personnel. Supervises the purchasing services and its personnel. Acts as advisor to the Superintendent on all questions relating to the business and financial affairs of the district. Serves as district treasurer and implements the district's investment policy. Advises the Superintendent on employee insurance and retirement benefits. Advises the Superintendent on property and liability insurance coverage. Assists in coordinating the district's registration process and implementing online registration. Assists in the determination of types of programs needed by the schools and makes appropriate recommendations. Prepares drafts of needed Board policies and administrative rules for the Superintendent's review and action. Serves upon assignment by the Superintendent as a resource to all other administrators in the district. Prepares state reports and claims as required, as well as state and federal grant reporting. Manages quality assurance/audits, including bid management, contract management, external audits, internal audits, risk management, vendor management, and benefits management. Submits transportation reports, supervises transportation, and works collaboratively with the Superintendent to resolve District-level transportation matters. Submits Nutrition Reports, supervises the nutrition program, prepares for nutrition audits, and is the liaison between the District and its food vendor. Serves as FOIA officer . Develops and implements a procurement process. Budget Preparation Gather facts and information affecting the district's revenues and expenditures. Prepare a tentative budget in the fall, prior to adopting the district's tax levy. Fine-tune the budget in the spring after tax levy is known and decisions regarding salaries, staffing, and major capital outlay expenditures are complete. Prepare and file the official state budget form. Tax Levy Preparation Estimate the district's assessed valuation and calculate the levy based on the tentative budget. Prepare and file official tax levy form. Cash Flow Analysis Monitor and forecast the monthly flow of revenues and expenditures to assist in investment planning and avoid any "surprises". Prepare periodic reports to keep the Superintendent and Board of Education informed. Investment Management Implement the district's investment policy emphasizing safety of principal while maximizing return. Periodically analyze investment plans, banking, and financial services to advise the Superintendent as to the best choice for the district. Fixed Asset Management Maintain an inventory of the district's assets, classified according to type and location, including value and depreciation. District funds and bank accounts Supervise accounting system and reconciliation of all accounts, including activity funds, petty cash and general checking accounts. Supervise business office personnel Provide overall direction and supervision to accounts payable and payroll. Plan and provide appropriate training in order to implement job functions. Audit Recommend the appointment of an outside auditor. Serve as the district resource during ISBE audits and outside audits. Prepare all backup documentation as requested by audi