Director of Business Operations at Virginia Polytechnic Institute and State University in Blacksburg, VA

Job description

Job Description The Director of Business Operations provides leadership for the budgetary and human resource operations for the Mathematics department. Responsibilities of the position include: • Managing the daily operations and supervision of the department’s business and HR staff. • Providing oversight for the fiscal operations of the Mathematics Department, including budget development, communication, implementation and evaluation; salary and operating budget adjustments; management of end-of-year balances and carryover; management of pooled salaries and position allocations; allocation of student assistantships; management of pooled resources under the department head's direction; oversight of contracts, grants, and their related cost sharing commitments and overhead allocations; review and approval of orders and purchases; review and approval of travel reimbursements and wage payroll; and management of fixed assets. Designated representative for signature authorization for department head, associate head, and center directors. • Serve as fiscal and budgetary coordinator for centralized budgets in the department, including being the point of contact and providing monthly financial budget to actual reporting. • Oversee and manage monthly reconciliations; purchasing and accounts payable; accounts receivable; processing of travel authorizations and reimbursements; payroll reconciliation; and human resource transactions. • Provide leadership and oversight for the department’s human resource operations in collaboration with the Human Resources Generalist, ensuring effective practices, compliance with University policies, and alignment with departmental priorities. • Collaborate with the Human Resources Generalist on human resource matters, including policy interpretation, staffing and workforce planning, recruitment, employee relations, position management, professional development, and other personnel matters, including complex or sensitive issues. • Other responsibilities may include researching and solving problems, ensuring a high level of public-facing service, scheduling training as needed for department usage of university systems, and assisting in management analysis and planning for a variety of single issue and ongoing projects. Required Qualifications Bachelor’s degree in accounting, business administration, or a related field, or equivalent combination of training and experience. Significant experience in finance and administration, preferably in higher education or similarly complex organizations, including budgeting, business operations, compliance, supervision, and experience supporting human resources and personnel-related functions. Advanced analytical, strategic planning, problem-solving, and technology skills, including proficiency with spreadsheets and data management software and the ability to analyze, interpret, and present financial information. Strong communication, interpersonal, and collaboration skills, with the ability to effectively interpret and communicate financial, management, and personnel policies and work successfully in a diverse, team-focused environment. Preferred Qualifications • Advanced knowledge of Virginia Tech Financial and Human Resources policies and procedures. • Experience working with university tools and applications such as Banner, MicroStrategy, HRIS, PageUp, electronic I-9, Labor Redistribution System, Banner Time Entry, Departmental Leave Reporting, HokieMart, and Emburse. • Experience and knowledge of OSP policies and procedures; including pre-award, post-award, SUMMIT System, OSP Award Management Tool. Pay Band 5 Overtime Status Exempt: Not eligible for overtime Appointment Type Regular Salary Information $71,000 - $86,000, commensurate with experience Hours per week 40 hours; as needed Review Date November 17, 2026 Additional Information The successful candidate will be required to have a criminal conviction check. About Virginia Tech Dedicated to its motto, Ut Prosim