Director Event and Conference Services at Loyola University Maryland

Job description

Position Title Director Event and Conference Services Employee Type Regular Office/Department Auxiliary Operations Work Environment Remote and hybrid positions are open to applicants based in states identified here : Work at Loyola | Loyola University Maryland . Loyola University Maryland Main Campus Job Type Full time Benefits at Loyola https://www.loyola.edu/department/people-culture/benefits/ Compensation Range Final compensation offers are determined by a variety of factors, including but not limited to job-related experience, internal equity, and alignment with organizational budget. $98,640.00 - $123,300.00 Anticipated Start Date Monday, August 03, 2026 If Temporary or Visiting, Estimated End Date Position Duties Lead the University’s Events, External Conferencing, and Campus Moving service operations. Responsible for scheduling, facility planning, and execution of internal and external events and conferences and relocation requests. Essential Functions Collaborate with campus constituencies to effectively plan events on and off-campus based on resource availability. Receive, process, execute and manage all information regarding activities outside of the registrar office academic scheduling and athletic practice and gameday events. Provides event planning, management, and production for all major University events. Provides event support and technical production for all of the University’s NCAA Division I athletic events, this includes management of box office operations. Serve as a liaison between Loyola, other campus departments (Public Safety, Parking & Transportation, Facilities, etc.), as well as outside contractors (Caterers, table and chair rental companies, decorators, sound and light vendors, tent companies, radion rental companies, EMT services, florists, etc.) to ensure the success of each event. Hosts weekly event planning meetings with campus support services (Dining Services, Athletics, Public Safety, Parking & Transportation, and Facilities). Develop plans and support the summer camp programs into flourishing and profitable programs (Academic, Athletic, Recreational). Expand the effort around collaboration for weddings, rehearsals and receptions; other family celebrations; and external (including summer) conferences. Publish and maintain the University’s “Use of Facilities by Outside Groups” Policy to support all of these internal and external efforts. Maintain and regularly update the rental rates for internal and external clients. Establish these rates based on budget and benchmarking data. Administer contracts, including bidding and negotiation of services to secure the best service at the best price, and ensure appropriate management and use of facilities. Oversee the coordination of facility needs, services, and operational support. Establish and negotiate facility rental rates with internal and external clients to ensure budgetary goals are met. Support Associate Director of External Conference with marketing efforts to increase revenue. Manage and coordinate all conference activities with the client, campus support departments, and outside contractors before, during and after the conference. Enforce contractual agreements, generate invocies, records and deposit all revenues according to University policy. Work with campus constituents to ensure that facilities, equipment and operations support the mission of the University. Coordinate technology needs for the facilities with technology services. Provide oversight of the exceution of technical production of events, including concerts, building dedications, banquets, lectures, off-campus events, and other university or departmental events. Provide event support and technical production for all of the University’s NCAA Division I Athletic events, support includes management of box office operations. Ensure that the scheduling process meets prioritized requirements and optimizes the use and revenue possibilities of each facility. Develop and manage annu