Department Manager at The University of Texas at Austin in Main Campus, UT

Job description

Job Posting Title: Department Manager ---- Hiring Department: Department of Linguistics ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards . For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/ Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/ For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund Purpose The Department Manager oversees the administrative, financial, and Human Resources operations of the Department of Linguistics and the Linguistics Research Center, including budgeting, purchasing, and travel, personnel matters, grant support, and supervision of office staff. The position serves as the chair's primary administrative partner, supporting faculty reviews, recruitment, graduate student appointments, and departmental events while ensuring compliance with university, college, and state policies. Responsibilities Manage accounting and financial services for the Department of Linguistics (including the Linguistic Research Center) Reconcile accounts, track expenditures, process account transfers, submit special funding requests, and manage budget documents for departmental accounts Track commitments and ensure expenditures are in line with available funding Serve as manager for department office Supervise and assign tasks for classified support staff, ensuring that all administrative needs of the departmental are met Provide training and organize training plans for new classified staff, as well as ongoing training for existing staff as needed Coordinate electronic office resources to ensure employees have proper access to online systems and documents are routed properly Assure departmental records are maintained in keeping with state and university retention policies Manage facilities space allocation Provide oversight and management of the department's inventory, ensuring accurate tracking of equipment purchases, timely asset tagging and reporting, completion of annual inventory reviews, appropriate disposition of surplus equipment, and preparing annual inventory documentation and reports. Function as ITS contact for approval of services and payments made by LAITS/ITS Manage electronic door access to departmental entrances and labs Coordinate submission and payment of expenditures and authorizations with department staff and COLA’s Central Business Services Process requests for travel authorization, faculty travel grants, cash advances, and travel reimbursements Process requests for consultant and professional service payments Create contracts for payments to non-employees and outside vendors Ensure that the department’s administrative assistant processes entertainment payments/reimbursements and purchasing requests Advise department faculty, staff, and students on travel, purchasing, and reimbursement procedures Coordinate communication between CBS and departmental faculty and students Serve as Human Resources representative for the department Provide human resources information for department faculty, staff, and students; direct individuals to other departments and resources as needed to address individual needs Work with the international office to ensure visa requests are processed for international faculty, students, and v