Cost Manager at Overwatch Mission Critical in Dallas, TX

Job description

About Overwatch Mission Critical Overwatch is a service-disabled Veteran-owned small business (SDVOB) certified through the National Veterans Business Development Council (NVBDC), offering construction professional services, talent acquisition, and general contractor services for the mission-critical infrastructure industry. Our mission is the construction and management of state-of-the-art data centers with the precision and reliability this industry demands. From high-end engineers to seasoned professionals, we deploy the people you need to get your data center off the ground. At Overwatch, it's more than a job. It's a purpose. Core Responsibilities Cash Flows Financial Planning & Forecasting: Enable accurate, cross-quarterly, and annualspending plans for the "Zeus" project by meticulously preparing and maintaining comprehensive cashflow forecasts. Cashflow Statement Integrity: Develop and maintain detailed monthly cashflow statements that accurately reflect the project's financial status, including: The Original Contract Sum agreed upon. All Change Orders approved to date. Actual expenditure for prior months, based on approved payment application amounts. A reliable forecast of spending for each future month until project completion. Monthly Review & Reconciliation: Conduct monthly reviews of the cashflow against the established project schedule and submit the updated forecast for management review. Procurement / TOF Buyout Contractor Package Planning: Break down project scope into proposed contract packages, ensuring all SOW (Scope of Work) is covered and cost competitiveness is maintained. Bid Management & Analysis: Identify proposed contractors and coordinate the competitive bidding process (2–3 bids per scope unless otherwise approved), including bid leveling, detailed bid breakdowns, and comparison of all bids. Market Pricing & Budget Tracking: Maintain up-to-date market pricing data and track budgeted versus awarded values for each package, recording buy-out savings if applicable. TOF Submission & Documentation: Prepare and submit completed TOF (Tenant Order Form) packages for recommended contractors, including all required substantiation, bid return cover letters, breakdown of rates, general conditions, unit rates, subcontractor quotes, labor rates, overhead/profit markups, and equipment/plant rates. Risk Compliance Assurance: Verify that proposed subcontractors can provide performance bonds or meet insurance requirements (or confirm Subcontractor Default Insurance coverage as applicable), and ensure all contractual obligations are followed. Stakeholder Coordination: Collaborate with GC, vendors, and internal teams to expedite the approval process and ensure all procurement activities comply with Zeus’s requirements and team standards. Payment Applications Monthly Invoice Preparation: Accurately prepare and submit monthly invoices to Zeus for all customer-driven changes (77s), including GC pay applications and other vendor invoice support, ensuring all costs incurred and applicable team fees are included. Process Coordination: Collect GC pencil copy by the 20th of each month. Coordinate with GC and the project teams to arrange pay app reviews and site walks (no later than the 25th of each month), ensuring SOV line items are reviewed and agreed by all parties. Invoice Support Package: Gather, organize, and compile all required supporting documentation for each invoice, including: Final GC AIA Pay App with required support and approval documentation Notarized Conditional and Unconditional Lien Waivers Other vendor Invoices Procore Billing Process Management: Utilize Procore to track approved commitments with the customer, GC/vendor commitments and costs, and monthly invoicing, ensuring all billing data is accurately entered and maintained. Compliance & Quality Assurance: Ensure all billing activities and documentation comply with Zeus’s requirements and internal team standards, maintaining high levels of accuracy and c