Coordinator, Professional Development - CLE at Davis Polk & Wardwell in New York, NY

Job description

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com . Position summary The Coordinator, Professional Development CLE provides operational support to the Professional Development CLE team and assists with the firm’s CLE compliance needs. This role is integral to supporting the firm’s CLE compliance efforts and the successful delivery of internal and client-facing training programs. Essential duties and responsibilities Typical responsibilities include, but are not limited to, the following: Firmwide CLE Resource Develop and maintain knowledge base of all relevant state mandatory CLE requirements (primarily New York and California) and act as a resource to attorneys, clients, and staff. Understand and interpret CLE requirements, including rule updates or changes, in jurisdictions in which the firm is an accredited provider. Answer questions on an as-needed basis regarding CLE requirements of states other than those in which the firm is an accredited provider and, upon request, apply for credit in these jurisdictions. Draft communications to attorneys on rules, CLE course credit awards, updates on regulations, upcoming programs, deadlines, compliance status, etc. Respond to attorney and staff questions regarding CLE compliance and offering CLE credit. CLE accreditation and reporting Assist with maintaining accreditation in jurisdictions where the firm is an accredited provider and applying for accreditation in other jurisdictions, as needed. Prepare and submit year-end reports, accredited provider renewal applications, and other mandatory CLE reports to ensure the firm’s accredited provider status in key jurisdictions. Assist with maintaining accreditation in jurisdictions where the firm is an accredited provider and applying for accreditation in other jurisdictions, as needed. Apply for individual program accreditation and/or individual attorney CLE credit in jurisdictions in which the firm is not an accredited provider, as necessary, to provide maximum CLE credit for in-house and client programs. Program coordination Support the team in administering the Firm’s in-house, vendor, and online CLE offerings. Learn CLE program procedures for in-house and client programs. Coordinate with Professional Development and Business Development teams to coordinate invitations, materials, sign-in sheets, remote participation forms, timed agendas, evaluations, and other required paperwork for in-person and virtual training programs. Enter firm-sponsored CLE programs into the Firm’s CLE tracking database. Regularly compile feedback received through the Firm’s CLE tracking database and distribute to program presenters. Attorney records and tracking Assist in maintaining online CLE records for attorneys, including updating the Firm’s CLE tracking database to reflect both attendance information for firm-sponsored programs and CLE certificates from outside programs attended by attorneys. Team and Operational Support Monitor the CLE inbox and assist the team with tracking, responding to, and organizing incoming emails. Maintain CLE records for internal tracking and outside reporting purposes, including uploading and organizing CLE program materials, attendance records, and other information. Update internal CLE tracking records relating to both internal and external CLE programs, including tracking program status and state accreditation where needed. Enter new attorneys into CE Manager and remove departing attorneys from CE Manager in a timely manner to maintain accurate CLE records. Assist with CLE-related aspects of departure packages for depa