Coordinator of Student Affairs & Academic Excellence, School of Law at Wake Forest University in Winston Salem, NC

Job description

External Applicants: Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description. Cover Letter and Supporting Documents: Navigate to the "My Experience" application page. Locate the "Resume/CV" document upload section at the bottom of the page. Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files. Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission. Current Employees: Apply from your existing Workday account in the Jobs Hub. Do not apply from this website. A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified. Job Description Summary This position is responsible for administrative and program coordination for Student Affairs (60%) and Academic Excellence and Bar Support (40%) within the Wake Forest University School of Law. The Coordinator supports student engagement, academic success and bar preparation through responsive student service, organized office operations and maintaining accurate, confidential records. The position reports to the Assistant Dean for Student Affairs, with a dotted-line reporting relationship to the Assistant Dean of Academic Excellence and Bar Support. Job Description Essential Functions: Student Affairs (60%) Assist in the coordination of Student Affairs programs, assessment activities, and major Law School events, including Foundations Week, Awards Ceremony, and Hooding & Commencement. Advise and support student organizations on programs, activities and administrative processes; coordinate efforts and help ensure compliance with Law School and University policies. Provide confidential administrative support for student support cases; maintain documentation, monitor deadlines, prepare materials and schedules, and complete administrative follow-through under the direction of Student Affairs leadership. Coordinate daily Student Affairs Office operations, calendars and meetings; welcome visitors, manage telephone and email inquiries, and facilitate timely responses or referrals. Resolve routine scheduling conflicts and coordinate priorities with Academic Excellence and Bar Support. Track Student Affairs projects, processes and deadlines; research administrative questions and summarize findings. Prepare correspondence, reports, presentations, agendas and minutes; maintain organized physical and digital records, update web content, and provide accurate guidance on established procedures and resources. Coordinate Student Affairs purchasing and office supplies; process invoices and expenses, track expenditures, reconcile purchasing-card transactions, and maintain financial documentation in accordance with University policies. Academic Excellence and Bar Support (40%) Coordinate administrative support for the Academic Excellence Program, including support for workshops, information sessions, and other programs. Arrange calendars, meetings, food purchases, facilities, materials and communications for student programming; maintain program records; and support Academic Excellence Leader onboarding, scheduling and time tracking. Coordinate administrative and logistical support for bar support programming, including communications directing with graduates, sponsors, and alumni through the ABC program, and bar examination support site trips. Support budget administration for Academic Excellence and Bar Support; process invoices and expenses, track expenditures, reconcile transactions, and maintain accurate financial records. Other Functions: Participate in departmental and University special projects as assigned. Perform other related duties as assigned. Requ