Coordinator - Clinical Operations at Fox Valley Technical College® in Appleton, WI

Job description

Job Category Regular Support Staff FVTC Worksite Appleton Main Campus Hours Per Week 40 Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal. Job Description Summary The Coordinator - Clinical Operations coordinates division-wide clinical placement, compliance, and onboarding processes that prepare Health Division students for clinical and field-based learning. This position serves as the central operational resource for student clinical readiness, compliance records, and placement requirements. Works collaboratively with program teams to support the coordination of clinical placements and ensure students meet all requirements necessary to participate in clinical, practicum, simulation, internship, and field-based learning experiences. By centralizing and standardizing clinical documentation and supporting clinical placement processes across the Health Division, this position improves operational efficiency, supports clinical placement capacity, enhances student readiness, reduces administrative burden on faculty and staff, and strengthens the pipeline of healthcare graduates entering the workforce, including rural and underserved communities. The Coordinator - Clinical Operations partners with program leaders, faculty, staff, students, clinical affiliates, and vendors to ensure placement requirements are accurate, complete, timely, and aligned with applicable agreements and standards. Job Description Essential Functions and Responsibilities The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned. Clinical Compliance and Student Readiness: Coordinate the collection, verification, tracking, and maintenance of student clinical compliance requirements, including health records, immunizations, CPR certification, background checks, drug screenings, licensure documentation, and healthcare partner onboarding requirements. Monitor compliance status, documentation deficiencies, expiration dates, and student readiness for clinical placement; communicate updates and concerns to students and appropriate program personnel. Maintain accurate, confidential records and electronic tracking systems in accordance with FERPA, HIPAA, institutional policies, and affiliate agreements. Develop and maintain standardized resources, procedures, checklists, instructional materials, and communications related to clinical compliance and onboarding. Coordinate and deliver student orientations and readiness activities related to clinical requirements, documentation processes, timelines, and healthcare partner expectations. Prepare compliance, readiness, and operational reports to support program administration, accreditation, regulatory reporting, and decision-making. Clinical Placement Coordination and Partner Support : Coordinate clinical placement documentation, onboarding, and scheduling activities in collaboration with faculty, program leadership, healthcare partners, and administrative staff. Serve as the primary operational contact for clinical documentation and onboarding inquiries from students, faculty, healthcare partners, and external compliance vendors. Support the placement process by coordinating required documentation, agreements, and onboarding materials needed for student clinical, practicum, internship, and field-based learning experiences. Communicate healthcare partner requirements and coordinate updates to onboarding, compliance, and placement processes. Identify and assist in resolving barriers to student placement readiness and facilitate timely completion of placement requirements. Collaborate with faculty and program leadership to support clinical placement opportunities. Faculty and program leadership retain responsibility for determining educatio