Contract Specialist (NCS) - MONSE at City of Baltimore

Job description

THIS IS A NON-CIVIL SERVICE POSITION Salary Range: $73,897.00 - $118,515.00 Annually Hiring Salary Range: $78,000.00 - $96,206.00 Annuall y Get to Know Us Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here : https://humanresources.baltimorecity.gov/hr-divisions/benefits Job Summary The Contract Specialist serves as a vital member of the Mayor’s Office of Neighborhood Safety and Engagement (MONSE), responsible for preparing, reviewing, negotiating, and administering a wide range of contracts and procurement documents in support of the agency’s mission to reduce violence and advance community safety in Baltimore. This position ensures all contracting activities comply with applicable laws, regulations, and city policies while promoting efficiency, transparency, and equity in the procurement process. The Contract Specialist works closely with program staff, vendors, city agencies, and legal counsel to secure goods and services necessary to support agency operations and advancement of the priorities outlined in Baltimore’s Comprehensive Violence Preventon Plan. Essential Functions Core Competencies Contract drafting and negotiation Procurement and vendor management Regulatory compliance Recordkeeping and documentation Communication and relationship-building Problem-solving and process improvement Key Responsibilities Contract Development & Administration Draft, review, revise, and finalize contracts, agreements, amendments, and related procurement documents for services, supplies, and consultants. Ensure all contracts comply with federal, state, and local regulations, as well as City of Baltimore procurement and grant requirements. Collaborate with program managers, finance, and legal teams to develop contract scopes, deliverables, and performance measures that support program goals. Coordinate the contract approval and execution process, including routing for signatures, submission to the Board of Estimates, and maintaining accurate documentation. Procurement & Vendor Management Participate in the development, issuance, and evaluation of requests for proposals (RFPs), invitations for bids (IFBs), and other procurement processes. Assist with vendor selection, negotiation of contract terms, and resolution of contract-related issues or disputes. Monitor vendor performance, ensuring compliance with contract terms, timely delivery of goods/services, and adherence to agency standards. Maintain positive working relationships with vendors, consultants, and community partners. Compliance, Reporting & Recordkeeping Ensure timely and accurate recordkeeping of all contracts, amendments, and supporting documentation in accordance with city and agency policies. Track contract timelines, deliverables, renewals, and expirations, and ensure prompt action on required updates or modifications. Prepare contract-related reports, summaries, and analyses for agency leadership and oversight bodies. Support audits or reviews by providing contract documentation and responding to inquiries as needed. Process Improvement & Training Identify opportunities to streamline contracting and procurement processes for greater eff