Construction Project Coordinator/Project Engineer at Emcor in San Jose, CA

Job description

About Us We offer complete, single-source facility solutions. Our offerings include commercial MEP solutions, sheet metal construction, preventive maintenance and service, building automation, energy management, and more. Job Summary Air Systems is seeking a highly organized and motivated Project Coordinator to support our Construction business unit. This position plays a critical role in the successful execution of construction projects by assisting Project Managers with project administration, coordination, scheduling, procurement, documentation, and customer communication. The ideal candidate will thrive in a fast-paced environment, possess strong organizational skills, and enjoy collaborating with project teams, customers, subcontractors, and internal departments to ensure projects are completed safely, efficiently, on schedule, and within budget. #airsys Essential Duties & Responsibilities Support Project Managers in the day-to-day administration of construction projects. Assist with project start-ups, close-outs, and project documentation. Coordinate project schedules, meetings, and communication between project stakeholders. Track project milestones, deadlines, and deliverables. Create and maintain project files, contracts, change orders, submittals, RFIs, and closeout documentation. Assist with procurement activities, including material orders and subcontractor coordination. Monitor project costs and support project financial reporting. Coordinate labor, equipment, and material resources to support project execution. Assist with estimating and proposal preparation as needed. Work closely with Accounting to support billing, invoicing, and project reporting requirements. Maintain accurate records within company systems and software platforms. Attend project meetings and distribute meeting notes and action items. Develop and maintain positive relationships with customers, vendors, subcontractors, and internal teams. Escalate project issues and risks to management in a timely manner. Support department and company goals while maintaining a strong customer-service focus. Other tasks as assigned. Qualifications 2+ years of project coordination, construction administration, or related industry experience preferred. Experience in commercial construction, mechanical, electrical, HVAC, plumbing, or related trades preferred. Proficient in Microsoft Office Suite, particularly Excel, Outlook, Word, and Teams. Experience with ERP systems, COINS, Procore, PlanGrid, or similar construction management software is a plus. Strong organizational and time-management skills. Ability to manage multiple priorities and competing deadlines. Excellent verbal and written communication skills. Strong attention to detail and problem-solving abilities. Customer-focused with a collaborative team-oriented mindset. Ability to work independently and exercise sound judgment. Benefits Comprehensive health coverage (medical, dental, vision, prescription). Telehealth access and HSA/FSA options. Employer-paid Life, Accident, and Disability Insurance: 1.5 times your salary. Generous paid time off, with increases each year + 10 paid holidays. On-site employee gym and EV plugs and/or bike commuter benefits. Opportunities for professional growth through educational assistance and career development programs. A flexible work environment and culture that prioritizes team collaboration, work-life balance, and personal well-being. Why Air Systems? At Air Systems, we believe in fostering an environment of growth, integrity, and respect. We take pride in being an employer that values safety, teamwork, and a commitment to excellence. Our Standards of Success reflect the values we uphold in every project: Safety First : We care about the safety and well-being of our employees, partners, and clients. Teamwork : We work together with respect, integrity, and a shared commitment to excellence. Innovation & Growth : We’re always looking for better ways to do things—and we en