Construction Litigation Legal Support Specialist at Greenberg Traurig in Miami, FL

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Construction Litigation Team as a Legal Support Specialist located in our Miami office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success and anticipating needs. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact. This role will be based in our Miami Office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Position Summary: The Legal Support Specialist will provide high-level legal support to a team of attorneys. Provides a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s). The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. Flexibility to work overtime as needed. Key Responsibilities: Drafts, revises, proofreads, and processes legal documents including correspondence, memoranda, pleadings, discovery materials, contracts, closing documents, engagement letters, audit responses, and other practice-specific documents. Coordinates and manages state and federal court filings, including electronic filing and service of documents. Maintains and organizes electronic and paper legal files, ensuring accuracy, accessibility, and compliance with firm procedures. Manages attorney calendars, coordinates meetings, monitors deadlines, and assists with workflow management. Communicates professionally with clients, opposing counsel, courts, vendors, title companies, and other third-party contacts. Opens new matters, assists with conflicts and intake procedures, and maintains matter information within firm systems. Coordinates client billing activities, reviews invoices, assists with collections efforts, and ensures compliance with client-specific billing guidelines. Processes attorney time entries, expense reimbursements, travel arrangements, and other administrative support functions. Assists with construction and real estate transactions, including title matters, lien searches, electronic recording, closing coordination, and tracking executed documents. Supports litigation matters through case management, filing deadlines, document organization, and court-related procedures. Develops an understanding of clients' businesses and legal needs to provide proactive support to attorneys and clients. Collaborates with paralegals, billing specialists, administrative support staff, and other legal support team members. Utilizes firm technology and available resources to improve efficiency and deliver high-quality work product. Assists with special projects and business development initiatives as assigned. Qualifications: Skills & Competencies Exceptional organizational, time management, and multitasking abilities. Strong written and verbal communication skills. Ability to exercise sound judgment, discretion, and professionalism. High attention to detail and commitment to accuracy. Ability to work independently and collaboratively in a team environment. Strong pr