Construction Administrator at Lambda in San Jose Office

Job description

Lambda, The Superintelligence Cloud, is a leader in AI cloud infrastructure serving tens of thousands of customers. Our customers range from AI researchers to enterprises and hyperscalers. Lambda's mission is to make compute as ubiquitous as electricity and give everyone the power of superintelligence. One person, one GPU. If you'd like to build the world's best AI cloud, join us. Travel: 15% , Primarily a back-office role with occasional travel to data center sites. What You’ll Do As a Construction Administrator, you will be the back-office backbone of Lambda’s data center build program. You will take in contractor schedules, submittals, drawings, RFIs, and change documentation across a portfolio of concurrent projects and turn them into a single clean, current, and trustworthy picture of where every project stands. You will distill dense contractor schedules into the milestone views leadership actually uses, maintain rigorous document control across the full project lifecycle, and run the reporting cadence that keeps the DCIE team, our data center providers, and our contractors aligned. This role reports to the Data Center Implementation Manager and works daily with the Implementation Project Managers, field teams, procurement, and finance. Key Responsibilities • Schedule Distillation & Analysis: • Ingest contractor and vendor schedules across multiple concurrent projects. Extract critical path, key milestones, long-lead deliveries, and float consumption, and roll them into consolidated program-level and executive-level schedule views. Flag slippage, sequencing conflicts, and milestone risk before they surface in the field. • Master Schedule Maintenance: • Maintain Lambda’s integrated program schedule and milestone tracker. Reconcile contractor updates against baseline, maintain revision history, and keep OFCI delivery dates, commissioning windows, and capacity ready-for-service dates aligned. • Document Control: • Own the project document control system end to end: drawing registers, specifications, submittal logs, RFI logs, transmittals, meeting minutes, permits, inspection records, and as-builts. Enforce naming conventions, revision control, and access permissions so every stakeholder is working from the current set. • Submittal & RFI Administration: • Log, route, and track submittals and RFIs to the correct internal reviewers. Monitor turnaround against contractual review windows, chase overdue responses, and maintain a clean audit trail of decisions and approvals. • Change & Cost Documentation: • Track change orders, change directives, and potential change items from initiation through disposition. Maintain supporting documentation and reconcile the change log against budget trackers, purchase orders, and invoices in coordination with procurement and finance. • Reporting Cadence: • Produce the recurring reporting package: weekly project status reports, milestone dashboards, open-item and risk registers, and monthly program summaries for executive leadership. Ensure figures tie out across schedule, cost, and field reporting. • Meeting & Action Item Support: • Prepare agendas and materials for OAC, design review, and page-turn meetings. Capture minutes and decisions, publish action items with owners and due dates, and drive follow-through to closure. • Records, Turnover & Closeout: • Assemble and quality-check closeout packages including as-builts, O&M manuals, warranties, commissioning reports, and training records. Ensure complete and timely handoff to Data Center Operations and Facilities. • Systems & Process Ownership: • Administer and improve the project management and documentation platforms used by DCIE. Build templates, trackers, and automated reporting that reduce manual effort and standardize how projects are run. • Standards Library Management: • Maintain Lambda’s controlled library of Basis of Design documents, standard details, specifications, and internal procedures, keeping versions current and accessible a