Compliance and Training Coordinator at Oregon State University in Corvallis

Job description

Important Notifications: Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline. Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply. Department: Office of Financial Aid - Special Instructions to Applicants: When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. Starting salary will be commensurate with skills, education, and experience. For additional information please contact: Bobbi Jo Williams at Bobbi.Williams@oregonstate.edu or 541-737-2241. Job Summary: The Office of Financial Aid is seeking a Compliance and Training Coordinator. This is a full-time (1.00 FTE), 12-month, professional faculty position. Join our Office of Financial Aid as a Compliance and Training Coordinator and play a vital role in strengthening regulatory compliance, operational excellence, and staff development. Reporting to the Senior Associate Director of Compliance, you’ll lead key compliance initiatives, oversee critical programs, and serve as a subject matter expert in federal financial aid regulations, policies, and procedures. This is an exciting opportunity for a detail-oriented, collaborative professional to make a meaningful impact by developing effective training resources, enhancing staff knowledge, and ensuring access to accurate, consistent, and up-to-date information. You’ll also support internal reviews, identify compliance risks, and drive process improvements that strengthen internal controls. Key Responsibilities: Compliance and Risk Management Training Development and Materials Operational Program Oversight Advising Students and Families Support Students Traveling Abroad Qualifications: Required Qualifications Bachelor’s degree in field of choice. A minimum of three years of experience working in a Financial Aid Office, demonstrating ability to accurately award and revise financial aid according to Title IV aid regulations. Current working knowledge of Title IV financial aid programs and regulations. Experience working with underrepresented, high financial need student populations. Able to work independently with minimal oversight. A demonstrable commitment to promoting and enhancing inclusive excellence. Strong written and verbal communication skills, including the ability to translate complex regulatory requirements into clear guidance for staff, students, and families. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Preferred Qualifications Master’s Degree is Student Service Administration, Business, or other related field. Experience developing and maintaining staff training materials, procedural documentation, presentations, online learning resources, and onboarding materials. Demonstrated proficiency with Microsoft SharePoint and experience developing or maintaining learning management system content, preferably Canvas. Experience conducting compliance reviews, internal audits, quality assurance reviews, or risk assessments within financial aid or another regulated higher education environment. Fluent in a second language, preferably Spanish. Ellucian Banner and/or Workday experience. Working Conditions/Schedule: Occasional evening and weekend work for Outreach events. Hybrid/remote work schedule may be offered, as agreed upon by the employee and supervisor. Salary Range: $62,000-$75,000 Anticipated Start Date: 2027-01-01 Anticipated En