Company Secretary at Neuberger in Luxembourg

Job description

About Neuberger: Neuberger was founded in 1939 to do one thing: deliver compelling investment results for our clients over the long term. This remains our singular purpose today, driven by a culture rooted in deep fundamental research, the pursuit of investment insight and continuous innovation on behalf of clients, and facilitated by the free exchange of ideas across the organization. As a private, independent, employee-owned investment manager, Neuberger is structurally aligned with the long-term interests of our clients. We have no external parent or public shareholders to serve, nor other lines of business to distract us from our core mission, and with our employees and their families invested alongside our clients - plus 100% of employee deferred cash compensation directly linked to team and firm strategies - we are truly in this together. From offices in 40 cities worldwide, Neuberger manages a range of equity, fixed income, private equity and hedge fund strategies on behalf of institutions, advisors and individual investors worldwide. With more than 700 investment professionals and more than 2,900 employees in total, Neuberger has built a diverse team of individuals united in their commitment to client outcomes and investment excellence. Our culture has afforded us enviable retention rates among our senior investment staff and has earned us citations in the top-ranked firms (among those with 1,000 or more employees) in the Pensions & Investments “Best Places to Work in Money Management” survey each year since 2013. Managing private equity funds is an important component of Neuberger’s business strategy. Neuberger is a leading and growing investor in private markets, managing c. $170 billion of client commitments in active vehicles as of June 30, 2026. Neuberger Private Markets has been an active and successful private equity investor since 1987 For more information, please visit our website at www.neuberger.com . Position Overview: This team is the connective tissue that holds the organisation together, and we are looking to add an individual to what is already a strong team — someone who can learn and grow within the company. We are seeking a person with a curious and proactive mindset, who is excited about learning and asking "why." We strive to foster an environment where we do not fear failure, as failure helps us learn and improve. As a Corporate Secretary, you will work with senior individuals across the firm and be exposed to a variety of tasks. We believe this represents an excellent opportunity for an enthusiastic, hard-working professional to develop their career and build experience in a demanding but rewarding environment. Primary Responsibilities: Day-to-day administration tasks for AIFM, funds and corporates Coordinating and scheduling meetings (boards, shareholder meetings and committees) Coordinating the preparation and review of meeting minutes and related documents, such as board packs, minutes, notarial deeds, and agreements Coordinating formalities (powers of attorney, changes to Managers/Directors, apostilles) Coordinating the incorporation, administration, and liquidation of companies, including handling all types of corporate events Coordinating the timely filing of periodic company documentation Monitoring the legal good standing (RCSL/RBE) of funds and related entities Supervising the maintenance of accurate legal records and internal databases Implementing processes or systems to help ensure best-practice management of the organisation and compliance with legislation Communicating with external professionals involved in corporate governance for AIFM, funds and corporates Key Requirements / Qualifications: (essential unless otherwise stated) Degree-educated (a degree in Law would be an advantage) or equivalent Minimum of 5 years' relevant working experience — not necessarily in a company secretary role, but within the Luxembourg fund industry (experience with alternative investment funds would b