Clinical Education Coordinator at Philadelphia College of Osteopathic Medicine in Philadelphia, PA

Job description

Job Title: Clinical Education Coordinator Department: Clinical Education Operations (Katie Garson) FLSA: United States of America (Exempt) Location: Philadelphia Campus ‌ EXECUTIVE SUMMARY: The program coordinator is responsible for implementing all administrative facets of one or more of the department’s key activities or initiatives, including general department operations, testing and assessment, credentialing, registration and scheduling, or evaluation management. The incumbent collaborates with department leadership to execute strategic plans and objectives towards the achievement of established objectives and outcomes for each assigned initiative. ESSENTIAL DUTIES AND RESPONSIBILITIES: The successful incumbent will perform the following duties, with or without reasonable accommodations. Additional duties are listed for each of the specific key activities or initiatives in the department which will be assigned to the incumbent: ● Serve as the primary point of contact regarding questions or guidance related to assigned activity workflow(s). ● Assist with conducting activity and program research, including accurate preparation of mandatory operational, statistical, and financial reports in accordance with federal and state regulations and institutional policies. ● Assist with designing and facilitating training programs and materials in assigned area(s) of responsibility. ● Maintain complete and accurate records for assigned activity(ies). ● Assist with scheduling, attending, and record capture of student meetings and clerkship informational meetings. Administrative– Primary duties include, but are not limited to providing direct administrative support to the department’s senior leaders and broad administrative support to other team members in support of department operations. ● Assist senior leaders with collecting or compiling information to complete key administration-level functions, including but not limited to planning, budgeting and reporting. ● Assist with scheduling and coordinating logistics for student meetings and campus events, such as clerkship informational meetings, student meetings, department meetings, and off-site meetings. Logistics include, but are not limited to, location, catering, supplies, and media equipment and setup. ● Manage all facets of planning and management for department events. ● Manage supplemental applications, forms, and documentation for rotations, as required to complete student registrations; follow up with students to collect and record required registration documents in department databases. ● Manage the review and assignment of continuing education credits for clinical preceptor faculty. ● Perform general administrative duties to support departmental operations, including but not limited to maintaining inventory of required supplies and equipment and processing incoming and outgoing mail. Testing and Assessment– Primary duties include, but are not limited to supporting testing administration activities within the department; including by not limited to distributing, securing, and proctoring exams; and recording exam grades. ● Assist with scheduling make-up exams. ● Provide statistical reports of exam questions to assist PCOM faculty with assessing the quality of exam questions. ● Create and maintain accurate spreadsheets of student grades. ● Ensure all elements are captured and completed to satisfy all grading requirements. Credentialing– Manages all aspects of the credentialing process. Primary duties include, but are not limited to, maintaining effective communications with students and partner institutions, compiling and distributing student packets and completing verifications. ● Assist students and partners with credentialing inquiries. ● Ensure the collection and compilation of up-to-date and compliant student credentials to support their clinical rotations, including background verifications and required documents, as applicable. ● Manage the collection and organization of