Client Success Analyst at Sotheby's in New York, NY

Job description

ABOUT SOTHEBY'S Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City. THE ROLE As an Analyst within the Client Success team, you will provide day-to-day execution and administrative support to the Head of Client Success and Associates across new deal activity, closing and funding, collateral diligence, and portfolio servicing. This is a highly execution-focused role within a fast-paced lending environment, with an emphasis on keeping transactions and servicing activities organized and moving forward. The Analyst will coordinate documentation and follow-ups, maintain internal systems and checklists, support diligence and closing processes, and help ensure outstanding requirements are identified and completed on a timely basis. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities and deadlines. The Analyst will work closely with Associates, senior members of the Client Success team, Credit, Legal, Operations, and other internal and external stakeholders throughout the loan lifecycle. RESPONSIBILITIES Transaction Execution & Diligence Support the setup, execution, closing, and funding of new loans, amendments, and renewals. Prepare and maintain transaction materials, collateral schedules, trackers, and checklists. Support borrower and collateral diligence, including review of ownership, provenance, and other diligence materials. Coordinate compliance approvals and follow up on outstanding closing and post-closing requirements. Maintain complete, accurate, and organized transaction files. Collateral & Portfolio Management Maintain accurate records of collateral location, possession, customs status, and condition. Coordinate collateral inspections, shipments, viewings, and other logistics. Support ongoing portfolio servicing, including invoices, revaluations, insurance, inspections, and related documentation. Assist with vehicle inventory, title paperwork, consignment tracking, and other collateral reporting. Ensure servicing requirements and documentation are completed and up to date. Team Support Proactively track outstanding items and coordinate with internal and external stakeholders to keep transactions and servicing activities on schedule. Identify missing documentation, inconsistencies, and potential delays and escalate as appropriate. Provide analytical, administrative, and execution support to Associates and the Head of Client Success. Assist with Credit Committee, client, and portfolio review preparation. Process & Development Contribute to improving team templates, checklists, trackers, and processes. Over time, assume greater responsibility for provenance research, collateral diligence, and collateral logistics. IDEAL EXPERIENCE & COMPETENCIES Bachelor’s degree. 1–3 years of professional experience, preferably in financial services, lending, credit, underwriting, investment banking, private banking, wealth management, or a similarly analytical, execution-focused environment. Experience in the art market, automotive industry, auction house, gallery, museum, art advisory, or related business is a plus. Highly organized, detail-oriented, and reliable, with strong follow-through and the ability to