Chief of Staff at Cityof Philadelphia in Philadelphia, PA

Job description

Position Summary  The Chief of Staff serves as a strategic advisor to the Managing Director and is responsible for coordinating executive priorities, facilitating cross-departmental initiatives, and ensuring the efficient operation of the Managing Director's executive office. The employee provides high-level policy, operational, and administrative support by managing strategic initiatives, coordinating executive communications, tracking organizational priorities, and serving as a trusted advisor to the Managing Director.  The Chief of Staff works closely with the First Deputy Managing Director, Deputy Managing Directors, department commissioners, the Mayor's Office, and other executive leadership to advance the Mayor's priorities and ensure timely execution of key initiatives. The position manages complex projects, resolves issues requiring executive coordination, and provides leadership on special assignments involving multiple departments and stakeholders.  The employee exercises considerable independent judgment and discretion in managing confidential matters, coordinating executive activities, and representing the Managing Director in meetings and discussions with internal and external partners.  Work is performed under the general direction of the Managing Director.  Essential Functions  Serves as an advisor to the Managing Director on strategic initiatives, executive priorities, organizational issues, and operational matters.  Coordinates the Managing Director's executive priorities and monitors progress on strategic initiatives across operating departments.  Works closely with the First Deputy Managing Director to ensure alignment between strategic priorities and operational execution.  Manages executive projects and special initiatives involving multiple City departments, external partners, and community stakeholders.  Coordinates executive meetings, cabinet meetings, leadership briefings, and cross-department work sessions; develops agendas, briefing materials, and follow-up action items.  Researches, analyzes, and prepares policy recommendations, executive memoranda, presentations, briefing documents, and reports for the Managing Director.  Serves as the primary liaison between the Managing Director's Office, the Mayor's Office, City Council, operating departments, and external stakeholders on matters requiring executive coordination.  Monitors organizational priorities and tracks progress toward departmental goals, ensuring accountability and timely completion of executive assignments.  Anticipates issues requiring executive attention and recommends solutions to support informed decision-making.  Coordinates responses to high-priority requests from the Mayor's Office, elected officials, executive leadership, and community partners.  Reviews reports, policy proposals, legislative matters, and operational updates and prepares executive summaries and recommendations.  Facilitates collaboration among departments to resolve issues affecting City operations and implementation of mayoral initiatives.  Represents the Managing Director at meetings, committees, and public events as assigned.  Exercises discretion in handling confidential information involving personnel, operational, legal, financial, and policy matters.  All other duties as assigned.   Required Competencies, Knowledge, Skills, and Abilities  KNOWLEDGE OF:  Principles and practices of public administration and executive management.  Municipal government organization and operations.  Strategic planning and organizational performance management.  Policy analysis and implementation.  Project management methodologies.  Budgeting, organizational planning, and governmental decision-making processes.  Intergovernmental relations an