Financial Affairs Manager at The University of Texas at Austin in Main Campus, UT

Job description

Job Posting Title: Financial Affairs Manager ---- Hiring Department: Department of Integrative Biology ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Nov 01, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Security sensitive; criminal background check conducted on selected candidate. Hiring decision is contingent upon applicant successfully clearing background check. Must be eligible to work in the US on a full-time basis for any employer without sponsorship. UT Austin offers a competitive benefits package that includes: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card Please visit our Human Resources (HR) website to learn more about the total benefits offered. Purpose The Department of Integrative Biology seeks a Financial Affairs Manager to serve as a key member of the Finance team, providing financial, budgetary, and operational support to faculty, staff, center leadership, and school administration. This position is responsible for financial analysis, budget management, center financial administration, reporting, and business operations that support the Department's academic, research, and public service mission. Responsibilities Budget and Compliance Oversight: Serve as the financial point of contact for office budgets and accounts. Oversee compliance activities, including balance reviews, budget preparation, cost projections and scholarship processing. Perform account reconciliations and analysis. Gather data and assist with reporting and complex departmental decisions. Assist the Director in maintaining electronic office management and office contact system. Manage account and endowment sheets for faculty and department. Ensure departmental guides containing accounts and codes are maintained for tracking expenditures. Financial Management Oversight: Advise accounting team regarding financial questions regarding allowability and/or source of funds. Audit and approve transactions, including corrections by administrative teams in their areas of responsibilities. Approve transaction processes and corrections submitted by administrative teams. Assists with review of monthly and fiscal-year transactions. Monitor stopgap accounts, process costing corrections, and initiate funding transfers. Serve as a backup document creator and processor for office-related actions. Ensure financial transactions comply with university policies and applicable regulations. Process Improvement/Team Leadership: Supervise accounting, and procurement/inventory administrative staff, providing guidance and oversight to ensure efficient operations. Providing ongoing coaching and training opportunities to support staff growth. Foster a collaborative team environment that encourages problem-solving and continuous improvement. Collaborate with Grants and Contracts Specialist and HR to produce monthly financial reports, specialized projections, and compliance reports for each faculty member. Assist the Director and Chair with implementing special reports for financial initiatives. Responsible for all accounting records and account certification. Interpret and ensure compliance with federal, state, and University policy. Other duties as assigned Required Qualifications Bachelor’s degree and five years of administrative experience, or high school graduation or GED and seven years of administrative experience. Ability to effectively prioritize and manage competing issues and deadlines. Demonstrated excellent verbal and written communication skills. Demonstrated ability to effectively work with a variety of business contacts, including faculty, staff, and ad