Budget and Office Manager-A&S at Drake University in Des Moines, IA

Job description

College of Arts and Sciences ‌ Department Summary: The College of Arts & Sciences at Drake University is seeking a Budget Manager responsible for the overall fiscal management of the College’s $16 million operating budget. In addition to overseeing 23 major operating budget accounts, the Budget Manager provides fiscal oversight of restricted and endowed funds, grants, and scholarship funds. The position reports directly to the Dean of the College of Arts and Sciences. The Budget Manager also works closely with the international office in overseeing the transnational programs that the college participates in. Job Summary: The Budget Manager monitors financial activity and prepares high-level summaries of consolidated and unit-specific financial reports for the College, departments, and programs. This position also handles all HR matters for the college from hiring to maintaining personnel records. The position serves as a liaison with institutional offices regarding accounting, personnel, payroll, and budget development processes and provides financial analysis and guidance to support effective resource allocation and the College’s mission. A bachelor’s degree in finance, accounting, business management, or a related field and a minimum of four years of related experience are required. Excellent communication and interpersonal skills, as well as strong attention to detail, are required. A master’s degree in a related field is preferred. Experience in a higher education setting and experience with Workday are preferred. Minimum Qualifications: • Bachelor’s degree in Finance, Accounting, Business Management, or a related field. • Minimum of four years of related professional experience. • Excellent written communication skills. • Strong attention to detail and organizational skills. • Ability to analyze financial information. • Ability to handle confidential information with care and sensitivity. Preferred Qualifications: • Experience working at a higher education institution. • Experience working with Workday. • Master’s degree in Finance, Accounting, Business Administration, or a related field. • Experience with budget management, financial reporting, forecasting, and personnel budgeting. • Ability to manage multiple priorities. • Ability of work collaboratively with faculty, staff, campus partners, and external stakeholders. • Successful experience with applicant tracking. Supervising, training, and supporting staff in a higher-education environment. • Applying institutional policies and procedures related to staffing, payroll, timekeeping, and personnel management. • Demonstrated commitment to Drake University mission and core values. Job Duties: 35% - Fiscal management and budget oversight • Manage the College’s operating budget, restricted and endowed funds, grants, and other designated funds, ensuring fiscal operations remain within budget constraints and comply with university policies and procedures. • Prepare and analyze monthly and annual financial reports for the Dean, department chairs, and other College leadership. • Monitor budget performance, identify trends and variances, and provide budget forecasting and financial analysis. • Advise the Dean on the effective alignment and utilization of existing resources to support the mission and priorities of the College. • Prepare and submit financial and budget reports for the Budget and Provost offices. • Monitor expenditures and financial activity across College’s departments, programs, and accounts. • Oversee the use and reconciliation of Purchasing Cards assigned to the College. • Provide financial and budget guidance to department chairs and staff on matters related to their departments including day-to-day purchasing, financial transactions, and related processes. • Oversee internal awards and funding processes, including professional development, research, travel, and faculty start-up funds. 30% - College Human Resource Coordinator • Oversee the hiring processes for