Office Associate - Early Care & Education Center at University of Wyoming in Laramie, WY

Job description

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs . Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming , we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary . JOB TITLE: Office Associate JOB PURPOSE: Perform advanced office and administrative/management support tasks. ESSENTIAL DUTIES AND RESPONSIBILITIES: Perform administrative tasks and projects. Analyze, process, and maintain information as required. Scheduling: Develop, maintain, and coordinate staffing schedules for multiple classrooms. Monitor daily staffing needs, adjust schedules for employee absences, substitute coverage, and leave requests, and ensure appropriate classroom coverage in compliance with staff-to-child ratio requirements. Purchasing: Coordinate inventory management, purchasing, and financial tracking activities for the Center. Monitor inventory levels, procure and distribute classroom materials, office supplies, groceries, and equipment, maintain purchasing records, and process transactions in accordance with University policies and procedures. Classroom and Kitchen Coverage: Provide classroom and kitchen support as needed to maintain daily operations. Serve as a substitute when necessary, coordinate staffing adjustments, and assist with last-minute coverage to ensure compliance with staff-to-child ratio requirements and uninterrupted program operations. Hiring: Assist with recruitment, hiring, and onboarding processes for part-time employees. Review applications and resumes, coordinate interviews, participate in candidate selection, and work with Human Resources to complete required hiring documentation and procedures. Problem Resolution: Assist supervisors in identifying, researching, and resolving administrative and operational issues. Gather relevant information, evaluate potential solutions, and provide recommendations as directed. Bookkeeping and Office Administration: Perform bookkeeping and general administrative duties, maintain organized records, process financial documentation, and coordinate daily office functions to support efficient Center operations. Reporting and Analysis: Prepare and maintain reports related to personnel, staffing, budgets, supplies, and equipment. Compile and analyze information, identify discrepancies, and provide supporting documentation for administrative and budgetary decisions. Training: Provide guidance and training to employees regarding departmental and University policies, procedures, and administrative processes. Assist with training on computer applications and office systems as needed. Staff Coordination: P