Associate Director of Strategic Sourcing at Montclair State University in Montclair, NJ

Job description

IMPORTANT APPLICATION INSTRUCTIONS: Upload Resume or Curriculum Vitae for automatic population of information to the application. The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application. Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate. In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents. Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years . You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application. Job Description SUMMARY : Reporting to the Assistant Vice President of Procurement Services, the Associate Director of Strategic Sourcing is responsible for developing and managing sourcing templates, gathering and analyzing data, conducting market research, and providing insights to support strategic sourcing initiatives. This role collaborates with cross-functional teams, negotiates with suppliers, and analyzes market trends to make informed purchasing decisions that best meet the needs of Montclair State University. This position also provides recommendations to improve procedures, policies, and specifications to formulate a strong and effective sourcing approach. PRINCIPAL DUTIES AND RESPONSIBILITIES : Develop complex formal solicitations for various procurements for goods and services to meet the University's needs utilizing market research as necessary to incorporate best practices. Lead collaboration with stakeholders and University departments on solicitations to understand business needs and to review their existing and anticipated requirements. Manage the entire bid process including developing bid schedules, conducting pre-bid meetings, reviewing and analyzing technical information accompanying bids to determine specification compliance, participating as a voting member of the technical evaluation committee as determined, presenting a recommendation to award, and drafting the necessary agreements and follows through to contract execution. Develop and maintain sourcing templates. Supervise sourcing staff and mentor other members of the Procurement Services Department in the development of formal solicitation processes and other strategic sourcing tasks, as requested and assisted. Recruit, hire, train, develop, and evaluate direct reports. Implement contract administration procedures and provide training instructing departments on their responsibilities for newly awarded contracts. Create effective processes for routinely informing leadership about project status, workload, constraints, and pipeline prioritization. Perform spend analysis for the University as well as specific commodity areas, provide recommendations on sourcing strategy, and deliver savings to the University. This may include preparing specifications for RFPs that can be utilized by the entire university community as well as areas for cost-saving opportunities. Responsible for ensuring additional compliant mechanisms and contracts are created that will make procuring items easier for the community Engage with stakeholders and University departments to convey policies, confirm requests, advise on anticipated requirements, and foster better communication and improvement of service. Provide advice on the supplier selection process, preferred suppliers, and the overall procurement process. Utilize various key performance indicators such as forecasts, variances, and other reporting tools to evaluate supplier and initiative performance. Maintain supplier performance and relationships and serve as the escalation point for supplier performance issues. Analyze procurement costs and develop cost