Assistant to the Dean of Student Affairs at Louisiana State University

Job description

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page. Job Posting Title: Assistant to the Dean of Student Affairs Position Type: Professional / Unclassified Department: LSUE Chancellor - Department of Student Affairs (Cheryl Walker Fruge (00090151)) Work Location: 0112F Eunice Anthony Mumphrey Center Pay Grade: Professional Hourly Job Description: The Office of Student Affairs oversees the areas of housing and residence life, student activities and organizations, outreach and recruiting, student conduct, student health services. The Administrative Assistant reports to the Dean of Student Affairs, serving as the primary administrative support for the Office of Student Affairs and assisting primarily with day-to-day operations for both the Dean of Student Affairs and the Student Affairs staff to include the Student Government Association. JOB RESPONSIBILITES 40% General Admin Duties Practice outstanding customer service for students, parents, and other campus constituents coming into and calling the Office of Student Affairs. Be familiar with university policies, procedures., and resources, to be able to answer questions or refer questions to the appropriate area. Exercises independent judgment in dealing with faculty, staff, students, administrators, and campus visitors and assists the Dean of Student Affairs in non-routine situations. Schedules meetings and manages the calendar for the Dean. Receives and initiates contracts with other campus offices, governmental agencies, and the general public. Interprets and implements university policies and procedures. Responds to requests for information concerning office procedures and determines which requests should be handled by the Dean and which to refer to the appropriate staff member. Acts as liaison between the Dean and other campus offices. Briefs the Dean on problems/conflicts and resolves problems/conflicts when possible or as directed. Opens, reviews, and processes mail/email. Picks up mail for Student Affairs Office. Answers routine mail/email. and composes correspondence involving complex and non-routine matters. Assists student activities staff in maintaining an accurate and updated filing system for student organization files, including bylaws, membership lists, etc. Keep records of faculty meetings. Collects parking ticket appeals and submits appeals to the committee. 20% Financial Aid Appeals Receives and processes financial aid appeal forms, enters student data into spreadsheet, prepares spreadsheet for committee, sends appeal decisions to student for signature, receives student decision form, enters into spreadsheet 15% Call Center Responsible for answering main university campus line phone calls that are not routed to various departments or extensions. 10% Purchasing & Budget Management Prepares and maintains office budgets. Prepares and reviews outgoing correspondence, reports, and proposals for accuracy. Manage and order office and event supplies for the Office of the Dean of Students and Student Government. Gather prices and information from vendors to prepare quotes for review by the Office of Student Affairs to consider for planning campus programs. Receive items services in the procurement system by completing receiving reports in the online procurement system after confirming receipt of items or completion of services. Submits any bills to Dean of Students for approval, pays bills incurred by Office Student Affairs after approval. 5% Scholarship Receives scholarship applications, processes applications, enters into spreadsheet, disseminates scholarship awards letters/emails, communicates with students, after each semester (Fall, Spring) verifies eligibility require