Assistant Registrar - School of Medicine, Academic, Rural, and Regional Affairs at UW in Seattle, WA

Job description

Job Description Please note: All applications must be submitted no later than 11:59pm PT on October 26, 2026. The School of Medicine Academic, Rural, and Regional Affairs team has an outstanding opportunity for an Assistant Registrar to join their team. About this Opportunity Reporting to the Registrar and Director of Enrollment Management, the Assistant Registrar plays a key role in supporting the academic journey of medical students by overseeing registration, scheduling, degree progress tracking, and student records operations. This position partners with students, faculty, regional offices, and administrative teams to ensure a seamless student experience and compliance with University and School of Medicine requirements. Key Responsibilities Oversee School of Medicine Registration and Scheduling (55%) Manage required and elective clerkship scheduling and quarterly registration processes for medical students. Advise students on scheduling options, graduation requirements, and registration policies. Serve as the primary resource for registration and scheduling issue resolution across stakeholders. Coordinate and communicate clerkship assignment updates, timelines, and scheduling changes. Implement School of Medicine committee decisions and processes related to course scheduling and registration. Maintain registration resources, communications, and scheduling-related web content. Audit and Monitor Graduation Requirements (20%) Conduct degree audits and monitor student progress toward graduation. Identify, investigate, and resolve discrepancies across student records and degree audit systems. Guide students regarding outstanding requirements and available support resources. Oversee Grade and Graduation Reporting to UW Registrar’s Office (10%) Coordinate grade reporting, record audits, and graduation reporting activities. Partner with the UW Registrar’s Office to resolve student records and grading matters. Manage Student Records and Demographic Data (5%) Maintain and reconcile student demographic, enrollment, and status records across systems. Administrative Operational Support & Special Projects (10%) Supervise Registration and Scheduling staff, including hiring, training, performance management, and workload coordination. Support strategic initiatives, reporting efforts, committees, and special projects within Enrollment Management and Student Affairs. Provide operational leadership and decision-making support during the Registrar’s absence. Represent Registrar and Registration perspectives on committees and cross-functional workgroups. Perform other duties as assigned. Required Qualifications To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Minimum Qualifications Bachelor’s degree from an accredited institution. Four to five years of relevant experience. Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager. Additional Qualifications Proven leadership with demonstrated experience supervising teams and staff. Computer proficiency with spreadsheets, word processing and databases in a Windows environment. Ability to interpret and communicate to others complex policies and procedures. Excellent oral and written communication skills. Ability to work independently with a high degree of reliability, accuracy, and productivity. Ability to handle confidential information responsibly and to abide by federal, state, and local laws regarding the privacy and distribution of information in the student educational record. Ability to work across multiple levels of an organization to achieve results. Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrati