Assistant, Legal Recruiting & Associate Life at Simpson Thacher & Bartlett in Washington, DC

Job description

Job Summary & Objectives Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Chicago, Dallas, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Singapore, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. The Legal Recruiting & Associate Life Assistant is responsible for assisting with all aspects of on-campus and in-office interviewing; coordination of attorney involvement in and scheduling of candidate interviews for both law student and lateral positions; and the successful planning and execution of summer associate events and programs. This role also contributes to the overall function of the Legal Talent department by providing general administrative support with regards to all associate life initiatives, planning and coordination of events, and serving as a point of contact and resource to all DC Associates. Essential Job Duties & Responsibilities Assist Legal Recruiting Manager, Hiring Partners, Staffing Partners, Recruiting Committee members and other attorneys in the preparation, coordination and scheduling of on-campus and in-office interviews for lateral, law clerk, LLM, 3L and summer associate candidates Assist with school-specific campus outreach, including planning and attending 1L events, tracking of sponsorships and student group activities Prepare interview materials for attorneys participating in OCI, schools’ background informational packets and other materials, as required Attend and assist with planning of recruiting receptions, Partner events, offer dinners and other recruitment-related activities Liaise with Partners, manage vendor relationships, greet visitors and candidates in support of all recruiting-related activities Prepare and maintain accurate and updated information and lists for attorneys, School teams and Legal Recruiting team Assist with summer program planning and execution, including researching ideas for summer events, activities and restaurant venues Plan summer activities, create invitations, coordinate logistics and work with vendors, to ensure seamless execution Keep records and maintain accurate files related to all aspects of the summer program including but not limited to: information on summer associates’ mentors and interests; correspondence; invoices and expense receipts; RSVP lists and feedback on program Provide administrative support for professional development and training programs by keeping summer associates abreast of all offerings, tracking RSVPs and booking conference services Assist in planning internal events and receptions including law school lunches, affinity group receptions and practice group-specific events Track summer associate diaries and weekly assignment updates; assist in gathering feedback on summers such as attorneys’ evaluations and mid-summer and final reviews Update various summer associate lists and distributions including summer associate housing information and campus student group participation, as needed Assist with the planning and execution of fall orientation and new hire orientations Assist with all aspects related to lateral attorney hiring, relocation and departure, working closely with the Manager of Legal Recruiting and Associate life. Provide ongoing general support and assistance related to associate life projects and initiatives Support the orientation and integration process for new Associates and the coordination of formal mentoring assignments for all incoming Associates and laterals Remain current on citywide social offerings throughout the year Maintain inventory of promotional items and marketing materials Be flexible, in adjusting hours to meet departmental needs Assist in various department projects as needed Perform other duties as assigne