Assistant Director of Facilities at O'Fallon Township High School in O Fallon, IL

Job description

Supervised By: Superintendent/Principal/Director of Facilities Objective/Purpose: The Assistant Director of Facilities supports the Director of Facilities in the effective management and operation of the district's facilities and grounds. The primary responsibility of this position is the supervision, coordination, and management of facilities staff . The Assistant Director provides day-to-day leadership to custodial, maintenance, grounds, and other assigned facilities personnel to ensure staff are properly scheduled, supported, trained, and held accountable for meeting district expectations. This position serves as a key liaison between facilities staff, building administrators, district administration, and the Director of Facilities. The Assistant Director promotes a professional, safe, efficient, and service-oriented work environment while ensuring facilities staff consistently meet established district standards. Direct Reports: All custodial, maintenance, grounds, and other designated facilities personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Staff Management and Supervision Provide daily supervision and direction to assigned facilities staff. Assist the Director of Facilities with the overall management of custodial, maintenance, grounds, and other facilities personnel. Develop and maintain staff schedules, assignments, and coverage plans. Monitor employee attendance, punctuality, work assignments, and overall job performance. Ensure adequate staffing and coverage for regular operations, events, emergencies, and special projects. Assign and prioritize daily and long-term work responsibilities based on district and building needs. Conduct regular check-ins with employees to address questions, concerns, workload, and job expectations. Provide coaching, guidance, and corrective feedback when performance or conduct does not meet expectations. Assist with employee evaluations, performance improvement plans, and progressive discipline as appropriate. Recognize and promote strong employee performance and positive contributions. Help resolve employee concerns and workplace conflicts in a timely and professional manner. Promote teamwork, professionalism, accountability, and positive working relationships among facilities staff. Training and Employee Development Assist in developing and implementing training programs for facilities employees. Ensure staff receive appropriate training regarding safety procedures, equipment, cleaning practices, emergency procedures, and district expectations. Identify training and professional development needs among facilities personnel. Assist with onboarding and training new facilities employees. Ensure employees understand their assigned responsibilities, performance expectations, and district procedures. Maintain awareness of required certifications, training, and compliance requirements for applicable staff. Work Order and Assignment Management Monitor the completion of daily work assignments and work orders. Assist in prioritizing requests based on urgency, safety, building needs, and available staffing. Follow up with staff to ensure assigned work is completed appropriately and within expected timeframes. Communicate with building administrators regarding the status of facilities requests and concerns. Identify recurring facility or staffing issues and communicate them to the Director of Facilities. Assist with coordinating staff for district events, athletic activities, building rentals, and other special events. Communication and Customer Service Serve as a primary point of contact for facilities staff regarding daily operational questions and concerns. Maintain regular communication with building administrators and district personnel regarding facilities needs. Respond to building and staff concerns in a timely and professional manner. Promote a customer-service mindset among facilities employees. Ensure facilities staff maintain professional relationships with students, staff, visitors,