Assistant Controller at MEDFAR Clinical Solutions in Montréal, QC

Job description

Assistant Controller Location: Hybrid – Montreal, Quebec (two days per week in the office) Department: Finance Company: MEDFAR Group   Position Summary The Assistant Controller supports the Controller and Finance leadership team in ensuring the accuracy, integrity, and timely reporting of financial information while maintaining strong internal controls and effective accounting processes across multiple entities. This hands-on role is responsible for key accounting and financial reporting activities, including month-end close, bank and balance sheet reconciliations, GST/QST compliance, cash-flow monitoring and forecasting, payment review and approval, variance analysis, and audit support. The Assistant Controller will work closely with the Controller and Finance leadership team to provide accurate financial information, identify trends and variances, strengthen financial controls, and support informed business decision-making. The ideal candidate is detail-oriented, analytical, organized, proactive, and comfortable working independently in a dynamic, multi-entity environment.   Role Scope The Assistant Controller's primary focus will be on accounting, financial reporting, financial analysis, reconciliations, cash-flow management, internal controls, and process improvement. Day-to-day billing operations and direct management of the billing function will fall under the responsibility of the Billing Manager. The Assistant Controller may provide financial oversight, analysis, and support related to billing when required.   Key Responsibilities Accounting & Month-End Close Support the monthly, quarterly, and year-end close processes, ensuring accuracy, completeness, and adherence to established deadlines. Prepare and review journal entries, accruals, prepaid expenses, and other accounting adjustments. Prepare and review balance sheet reconciliations and investigate and resolve discrepancies in a timely manner. Maintain accurate supporting schedules and documentation for key balance sheet accounts. Review general ledger activity to identify unusual transactions, errors, and required adjustments. Support the preparation and review of monthly financial statements and management reporting. Ensure accounting transactions are recorded accurately and in accordance with established accounting policies and procedures. Identify opportunities to improve the efficiency and effectiveness of the month-end close process. Bank Reconciliations & Cash Management Prepare and review bank reconciliations for multiple accounts and entities. Investigate and resolve outstanding, unusual, or aged reconciling items on a timely basis. Review bank transactions to ensure transactions are accurately recorded in the appropriate accounting period and accounts. Monitor cash balances and assist with short-term cash requirements and cash management. Prepare and maintain cash-flow forecasts and compare actual cash activity against forecasts. Identify significant cash-flow variances and provide analysis and commentary to Finance leadership. GST/QST & Tax Compliance Prepare, review, and submit GST/QST returns within required filing deadlines. Reconcile GST/QST receivable and payable accounts to the general ledger. Review transactions to ensure appropriate indirect tax treatment and investigate discrepancies as required. Maintain appropriate supporting documentation for government filings. Assist with tax audits, government inquiries, and information requests. Support other tax and statutory compliance activities as required. Accounts Payable & Payment Controls Review bi-weekly payment runs and validate payments prior to release. Verify supporting documentation, account coding, approvals, payment terms, and vendor information. Approve bi-weekly payments within delegated authority while maintaining appropriate segregation of duties and internal controls. Identify and investigate unusual, duplicate, or potentially incorrect payments before processing. Monito