Art & Music Program Facilitator at Seattle Pacific University in Main Campus

Job description

Job Description: Who We Are Seattle Pacific University is a Christian university fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community. SPU’s Art and Music programs provide students with opportunities to develop their creative gifts through academic study, artistic practice, performance, and engagement with the broader community. What We Need Seattle Pacific University is seeking an organized, adaptable, and service-oriented Art & Music Program Facilitator to coordinate the day-to-day operations of our Art and Music programs. This position serves as an important point of connection for students, faculty, adjunct faculty, program chairs, and campus partners. The Program Facilitator coordinates academic and departmental processes, facilities and equipment, events, student employees, and administrative activities across both programs. The ideal candidate enjoys working with people, creating order from many moving pieces, and helping academic programs run smoothly behind the scenes. Success in this role requires excellent organization and follow-through, sound judgment, strong communication skills, and the ability to balance competing priorities throughout the academic year. The Art & Music Program Facilitator supports Seattle Pacific University’s mission by contributing to a Christ‑centered learning and working community committed to academic excellence, service, and engagement with the world. In this role, the employee brings their skills, gifts, and professional expertise to work that matters—serving students, colleagues, and the broader University community in ways that reflect SPU’s values and purpose. To that end, all University employees are required to be aligned with and supportive of SPU's Statement of Faith and its derivative policies and lifestyle expectations. What You’ll Do Program & Academic Support · Provide day-to-day operational and administrative support for the Art and Music programs, serving as a resource for students, faculty, adjunct faculty, staff, and visitors · Support course scheduling, teaching assignments, registration and enrollment processes, catalog updates, syllabi collection, and classroom supply needs · Assist with Art and Music scholarship processes and monitor scholarship requirements · Process purchasing, invoices, reimbursements, honoraria, travel, and other departmental transactions; maintain departmental records and online resources Facilities, Equipment & Events · Coordinate classrooms, studios, rehearsal and performance spaces, building access, facilities requests, and safety-related needs · Manage program technology, instruments, studio and audiovisual equipment, including inventory, checkout, rentals, repairs, and records · Coordinate logistics and communications for concerts, recitals, exhibitions, and other program events · Support alumni engagement, community outreach, and program-related activities Student Employee Supervision · Hire, train, schedule, supervise, and evaluate student employees · Coordinate work assignments and approve student employee time and payroll submissions Coordination & Communication · Build effective working relationships with students, faculty, administrators, campus departments, and community partners · Coordinate information and requests across both programs and help identify and resolve operational needs · Maintain SharePoint, Canvas, and other departmental systems and resources What You Bring · Bachelor’s degree or an equivalent combination of education and relevant professional experience · Experience providing program, academic, event, office, or operational support · Strong organizational skills and the ability to manage multiple priorities and deadlines with attention to detail · Excellent interpersonal, written, and verbal communication skills · Demonstrated initiative, sound judgment, and ability to solve problems and follow th