Alumni Engagement Administrative Assistant at Texas A&M University-Corpus Christi in Corpus Christi, TX

Job description

Job Title Alumni Engagement Administrative Assistant Agency Texas A&M University - Corpus Christi Department Development Proposed Minimum Salary Commensurate Job Location Corpus Christi, Texas Job Type Staff Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. PURPOSE The Alumni Engagement Administrative Assistant provides administrative and operational support to the Alumni Engagement team, helping coordinate alumni events, communications, and stewardship activities. This position supports daily office operations, maintains accurate records, and helps create a positive experience for alumni and university stakeholders. RESPONSIBILITIES Administrative and Operational Support: 60% Provide administrative support to the Executive Director of Alumni Engagement and department staff, including calendar management, correspondence, and scheduling. Process purchase orders, invoices, expense reports, purchasing card reconciliations, and merchandise transactions. Maintain accurate records, reports, inventories, and organized digital and physical files, including materials for the National Islander Alumni Association Board of Directors. Coordinate daily office operations, including supply management and administrative functions for the Woo Sung Lee Alumni Welcome Center. Supervise and provide guidance to student workers. Assist with special projects and other duties as assigned. Alumni Engagement and Event Support: 30% Support the planning and execution of alumni events and activities, including Ring Ceremony and Islander Homecoming. Coordinate event logistics, RSVPs, guest communications, registration materials, and event preparation. Provide on-site support for alumni events and engagement activities. Serve as a welcoming and professional point of contact for alumni, visitors, and university stakeholders. Alumni Stewardship and Records: 10% Maintain accurate alumni contact records and engagement activity documentation. Assist with preparation of meeting agendas, packets, and supporting materials. Coordinate the preparation and distribution of alumni appreciation gifts, correspondence, and promotional items. QUALIFICATIONS High school diploma/GED Four (4) years of related experience in administrative support, customer service, development, or a related field. Internship and volunteer experience may be considered. Additional education may be considered as a substitution for the minimum requirements. Associate’s degree and two (2) years of related experience in administrative support, customer service, development, or a related field. Internship and volunteer experience may be considered. Bachelor’s degree Proficiency in Microsoft Office applications. Strong organizational, communication, and customer service skills. Ability to manage multiple priorities, maintain attention to detail, and handle confidential information professionally. Ability to work independently and collaboratively in a team environment. PREFERRED QUALIFICATIONS Experience with CRM systems or database management. Familiarity with higher education, alumni relations, fundra