Administrative Specialist at Clemson University in Columbia, SC

Job description

JOB SUMMARY: Provides administrative support for the Poultry Health, Ruminant Health and Emergency Management Programs within Animal Health Programs at Clemson University Livestock-Poultry Health which is an in-person position and headquartered in Columbia, SC. Primary support will be for the Poultry Health Program. Day-to-day office operations, including document handling, communication, supporting team activities. Coordinating tasks and maintaining efficient workflows to ensure smooth office operations. Other duties as assigned. JOB DUTIES: 15% - Ruminant Programs Support -- Assist with maintaining paper and electronic records, databases, reports, cooperative agreements, and grant documentation, as well as disease surveillance and response activities involving regulated animal diseases.

35% - Emergency Programs Support -- Provide administrative and program support for Animal Health Programs' emergency preparedness groups. Support the planning, coordination, execution, and after-action activities associated with outreach events, trainings, presentations, exercises, and other program initiatives. Serve as a member of the Agency's Incident Management Team during trainings, drills, exercises, and actual disease response activities, as assigned. Responsibilities may require work beyond the normal schedule and routine duties to support emergency operations and agency response needs. Provide administrative support to the ESF-17 Team during gubernatorial emergency activations. Perform assigned administrative and coordination functions to support effective emergency response operations. Assist with emergency response outreach and communications to poultry and livestock industries as directed. Support continuity of Poultry Programs operations during emergency activations and ensure essential administrative and program functions are maintained throughout the response.

50% - Poultry Programs and National Poultry Improvement Plan (NPIP) Support -- Provide administrative and programmatic support for the National Poultry Improvement Plan (NPIP), poultry disease surveillance, poultry traceability initiatives, cooperative agreements, and grant programs. Maintain accurate paper and electronic records, databases, official correspondence, reports, and program documentation. Coordinate calendars, meetings, schedules, and program deadlines to support effective program operations. Receive, document, and reconcile payments for NPIP supplies and certifications, including checks, cash, and money orders, and maintain appropriate receipts and financial logs. Assist with the planning, coordination, execution, and post-event activities associated with outreach programs, trainings, presentations, and industry events. Participate in the rotation of receptionist duties for the Livestock and Poultry Health (LPH) office alongside other Administrative Specialists. JOB CODE: AA50 EMPLOYEE TYPE: Regular FTE Staff Minimum Requirements: A high school diploma. Related clerical experience may be substituted for a high school diploma. Preferred Requirements: XX RESPONSIBILITIES: JOB KNOWLEDGE Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations. SUPERVISORY RESPONSIBILITIES Not responsible for supervising employees. BUDGETARY RESPONSIBILITIES No fiscal responsibility for the department's budget. PHYSICAL REQUIREMENTS: Perceive, observe, clarity of vision: 75%
Extends hands or arms in any direction: 10%
Move, transport, raise or lower 50 lbs or more: 10%
Recognize or inspect visually: 75%
Communicate, converse, give direction, express oneself: 80%
Position self to accomplish task (i.e. stoop, kneel, crawl): 10%
Ascend or descend (i.e. stairs, ladder): 5%
Use hands or feet to operate or handle machinery, equipment, etc.: 5%
Walk or move about: 25%
Sit (stationary position) for prolonged period: 75%
Stand for Prolonged Period: 10% WORKING CONDITIONS: Overni