Administrative Secretary at Saginaw Valley State University in Main Campus

Job description

Job Title: Administrative Secretary Full- or Part-Time: Part time Exempt or Non-Exempt: No Hourly Rate: 21.10 USD Hourly Department: Alumni Relations (PM) Job Description: JOB SUMMARY: The Administrative Secretary will provide administrative and clerical support to the Executive Director of Alumni Relations. The Administrative Secretary will be the “first point of contact” in the department from a personal reception and telephone reception perspective. ESSENTIAL DUTIES & RESPONSIBILITIES: Provide a range of administrative support (i.e., scheduling rooms/facilities, tracking RSVPs, ordering supplies/apparel/giveaways) for office programming and attend signature alumni events, i.e., Commencement, Senior Toast, Homecoming, and others. Update the alumni database in Blackbaud Raiser’s Edge and respond to requests for inquiries. Verify users and process data in the SVSU Connect platform. Monitor department email accounts and respond accordingly to requests for information, etc. Provide information, print alumni membership cards, and distribute spirit items to alumni visitors. Assist with processing and notification of Legacy Scholarship recipients and generate reports of legacy student numbers for alumni office staff. Process voucher refunds and order forms for Cardinal License Plates. Coordinate telephone communications that originate through the department’s main contact numbers at the reception desk; respond to voicemails that are left on these phone lines. Provide clerical support for the Alumni Board of Directors. Supervise general office student employees, including reviewing, recording, and approving student hours on Ultratime. Coordinate orientation program for new student employees. Organize storage, supplies, and student work rooms. Other duties, as assigned. SUPERVISION RECEIVED: Direct supervision received from the Executive Director of Alumni Relations. Additional work assignments, direction, and guidance may be provided by the administrative staff. SUPERVISION EXERCISED: Assist with the training and supervision of general office student employees. MINIMUM EXPERIENCE AND QUALIFICATIONS: High School Diploma or equivalent, and additional education, training, or certification in a related field. Three years of job-related clerical experience, preferably in higher education, including excellent spelling, grammar, punctuation, and proofreading skills basic math skills, and oral and written communication skills. Knowledge of basic bookkeeping or accounting principles. Personal computer proficiency, including Excel, Word, database programs, Office 365, and others. The ability to learn specialized software programs, including web development. Ability to work cooperatively and communicate professionally with faculty, staff, students, and the general public. Experience and ability to positively interact with allmembers of the campus community. Ability to work independently with minimal supervision and accept direction from multiple and diverse staff/faculty members. Ability to organize, prioritize, and expedite workload, working under occasional time pressure. Ability to occasionally handle differing, non-routine work situations and problems by exercising independent judgment and initiative. Ability to maintain confidentiality of files and records. Ability to learn technical/discipline-specific terminology. Ability to perform the essential duties of the position with or without accommodation. WORKING CONDITIONS: Duties are generally performed on-campus, inside and not exposed to adverse conditions. May include evenings and weekends. Applicants must be legally authorized to work in the United States at the time of hire and throughout their employment. The university does not provide employment visa sponsorship now or in the future for this job classification. Since SVSU does not participate in E-Verify, candidates for employment are not eligible for STEM OPT extensions. The above reflects the general details considered necessary t