Administrative Program Specialist at Oregon State University in Corvallis

Job description

Important Notifications: Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline. Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply. Department: Botany & Plant Pathology - Special Instructions to Applicants: To ensure full consideration, applications must be received by November 11, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. When applying you will be required to attach the following electronic documents: 1) A resume; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. 3) Please upload responses to the following question as a separate document. Please describe your experience providing customer service or support to a diverse group of individuals. Include the setting, the types of questions or concerns you addressed, and how you ensured a positive experience. (Maximum 300 words) Starting salary will be commensurate with skills, education, and experience. For additional information please contact: Catherine Mullins-Rodriguez Catherine.mullins@oregonstate.edu 541-737-7663 Job Summary: This recruitment will be used to fill one full-time Administrative Program Specialist position for the Department of Botany & Plant Pathology at Oregon State University (OSU). Serves as the department's personnel and human resources liaison, providing guidance and support to faculty, staff, search committees, supervisors, and employees throughout the employee lifecycle. Interprets and applies university policies, procedures, and collective bargaining agreements. Functions as a departmental Workday resource, assisting with transactions, troubleshooting issues, communicating requirements, and ensuring accurate and timely completion of HR and payroll-related processes. Requires the ability to analyze and interpret information including payroll, navigate evolving technology systems, communicate complex procedures clearly, and maintain a high level of accuracy and attention to detail. Key Responsibilities: Serves as the departmental liaison between Human Resources, Business Center, and department employees for personnel and Workday-related processes. Interprets and communicates HR policies, procedures, and employment requirements to supervisors, search committees, new hires, faculty, staff, and student employees. Provides guidance, training, and clear instructions regarding Workday transactions, onboarding, hiring processes, payroll actions, position changes, and employment documentation. Researches and resolves HR-related issues by reviewing available information, identifying appropriate resources, and coordinating with university partners to ensure compliance and accurate processing. Maintains a high level of accuracy and attention to detail when reviewing, entering, auditing, and processing personnel and employment-related records. Qualifications: Required Qualifications: Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. Strong oral and written communication skills. Strong organizational and time management skills. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qua