Administrative Coordinator II - Pediatrics Academic Medicine at Washington University in St Louis in Washington, DC

Job description

Location SAINT LOUIS, MO 63110

 Scheduled Hours 40 Position Summary Provides administrative assistance to the Division Chief of Academic Pediatrics/Vice Chair of Outpatient Health as well as general office support for the Division of Academic Pediatrics. This position's primary schedule is Monday - Friday, 8am - 4:30pm. Job Description Primary Duties & Responsibilities: Anticipates and prepares materials needed by the Division Chief for conferences, meetings, appointments and telephone calls. Composes a variety of materials, including letters, memos, confidential reports and correspondence with responsibility for format, arrangement of attachments, correct spelling and grammar. Manages calendar of Division Chief; schedules appointments and takes meeting minutes as needed. Coordinates on-site visits and interviews for faculty and division staff. Supports Clinical Manager with onboarding new faculty and staff. Assists with faculty appointments, tenure and promotion tracking, including organization of letters, packets, and letters of recommendation. Provides additional administrative support for division including quarterly meetings, any catering needs, faculty travel reimbursement, supplies management and ordering, and other needs as they arise. Assists with faculty call schedule. Manages division files to ensure documents remain updated and organized. Provides administrative assistance with two small grants. Ensures paperwork remains stocked and organized in clinic space. Other administrative duties as assigned. Working Conditions: Job Location/Working Conditions: Normal office environment. Ability to travel to various on- and off-campus locations. Physical Effort: Typically working at desk or table. Repetitive wrist, hand or finger movement. Equipment: Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications /Professional Licenses : No specific certification/professional license is required for this position. Work Experience: Relevant Experience (3 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Preferred Qualifications Education: No additional education unless stated elsewhere in the job posting. Certifications /Professional Licenses : No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Communication, Computer Literacy, Critical Thinking, Financial Applications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Organizing, Payroll Systems, Supervision, Workday Software, Working Independently Grade G08-H Salary Range $21.17 - $32.85 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ . Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a