Administrative Coordinator (Chemistry) at William & Mary in Posting Location

Job description

Job Requisition: JR102150 Administrative Coordinator (Chemistry) (Open) Job Posting Title: Administrative Coordinator (Chemistry) Department: CC00099 WM001 | CAS | Chemistry Dept Job Family: Staff - Administrative & Office Support Worker Sub-Type: Regular (benefited) Job Requisition Primary Location: Integrated Science Center Primary Job Posting Location: Posting Location - William & Mary Job Description Summary: William & Mary’s Chemistry Department is seeking qualified applicants for the full-time position of Administrative Coordinator, whose efforts will support administrative staff, faculty, and department leadership. Under the supervision of the Administrative and Fiscal Supervisor, this position will support the administrative and programmatic needs of the department and its laboratories. Job Description: Primary responsibilities include: Administrative support for the office and laboratories to include ordering supplies, distributing mail, coordinating travel logistics and reimbursements, and assisting with department communications and technological support. Administrative and operational support for the undergraduate and graduate chemistry programs. Serving as first point of contact to office visitors, students, and faculty in person and by telephone and assist to answer or refer inquiries. Arranging and coordinating program meetings, colloquiums, lectures, guest travel, and special events to include catering, logistics, and agenda. Providing records management for student files, department records, and maintenance of spreadsheets for departmental operations. Assign work to be completed by part-time student office workers. Required Qualifications High School graduate or equivalent. Some knowledge of general employment/hiring practices and procedures. Working knowledge of administrative and office support functions, office equipment, and office management, including practices, protocol, and customer-service etiquette. Proficiency in computer skills to include Internet browsers and Microsoft Office: Word, Excel, PowerPoint, Outlook, and Teams. Familiar with fiscal administration and general accounting practices and procedures, as well as tracking and projecting expenditures. Ability to learn and work effectively with productivity systems and applications. Ability to interpret and apply organizational policies, procedures in accordance with state & federal guidelines. Demonstrated experience in customer service with ability to communicate effectively, both verbally and in writing, and disseminate information effectively with a diverse population of faculty, staff, and students. Preferred Qualifications Bachelor’s degree from an accredited institution or an equivalent amount of education, experience, and/or training. Experience working in a higher education office environment. Prior fiscal administration, course scheduling, or academic program administration experience Working knowledge of general hiring practices and procedures. Knowledge of procurement & purchasing policies and procedures. Experience maintaining web pages such as Cascade, Blackboard, and Outlook, group calendars, and/or listservs. Experience with interpreting and applying organizational policies, procedures in accordance with state & federal guidelines. Conditions of Employment Occasional evening and weekend work required, i.e., during commencement, open house, homecoming, lectures, special events, etc. This is a non-exempt position, eligible to work overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor. Compensation: Up to $46,000 commensurate with experience For full consideration, submit your resume and cover letter by the priority review date of 11/8/2026. Job Duties 60% - General Administration and Support Inventory, order, and maintain supply of office equipment in compliance with state procedures. Maintain group calendars and provi