Administrative Coordinator 2 - Program Assistant at Louisiana State University

Job description

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page. Job Posting Title: Administrative Coordinator 2 - Program Assistant Position Type: Classified Department: LSUAG PL4 - Southeast - Parish - Ascension (Bobby Bingham (00003839)) Work Location: Ascension Parish Extension Office Pay Grade: Classified Administrative Job Description: 168050 ADMINISTRATIVE COORDINATOR 2 AS607 $25,022 - $42,869 Creation Date: 01/17/2005 Change Date: 04/22/2025 FUNCTION OF WORK: To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Employees follow detailed procedural guidelines in completing well-defined duties. LEVEL OF WORK: Experienced SUPERVISION RECEIVED: General from higher-level clerical and/or supervisory personnel. SUPERVISION EXERCISED: None. JOB DISTINCTIONS: Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform. Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity. CORE COMPETENCIES: IDENTIFIED BY STATE CIVIL SERVICE, CORE COMPETENCIES ARE THE KNOWLEDGE, SKILLS, ABILITIES AND BEHAVIORS BASED ON THE WORK TASKS OUTLINED IN THE EXAMPLES OF WORK. MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND HERE . Accepting DirectionDemonstrating AccountabilityFollowing Policies and ProceduresLeveraging TechnologyManaging Resources EXAMPLES OF WORK: EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED. NOTE: Positions allocated at this level tend to focus on several examples of work as listed below: Processes routine paperwork and/or enters data into a department log or database in the servicing of a client. Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images. Prepares requisitions for the purchase of supplies; may involve entering information into an automated system. Receives, stores, and distributes supplies; maintains inventory of such. Collects and prepares for processing time and attendance sheets for department or office. Maintains department's records system, including filing and retrieving documents, researching files, etc. Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters. Serves as receptionist for the assigned work unit. May deliver and pick-up various materials. Performs related duties as assigned. QUALIFICATION REQUIREMENTS: MINIMUM QUALIFICATIONS: One year of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience. Competencies: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value. Using Data: The ability to use relevant and valid data to inform a recommendation for action. Additional Job Description: Competencies: Accepting Direction - The ability to accept and follow directions from those higher in the chain of command, Communicating Effectively - The ability to convey informatio