Administrative & Business Coordinator, Corporate Advisory & Banking at Brown Brothers Harriman in New York, NY

Job description

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career. The Administrative & Business Coordinator is responsible for providing high-quality administrative and business support to the New York Corporate Advisory & Banking team. The role serves as a central point of coordination for the broader NY team, ensuring that day-to-day administrative needs are handled efficiently while also supporting client development, team events and broader business initiatives. This position requires an experienced, highly organized and proactive professional who can operate independently, manage multiple priorities and work effectively with senior bankers, clients and internal partners. The successful candidate will combine strong traditional administrative capabilities with the judgment, technological fluency and initiative to take on broader business coordination responsibilities. The role will work closely with bankers across the NY office and will report to a Managing Director. Key Responsibilities Team Administration & Coordination Coordinate internal and external meetings, including scheduling, conference rooms, technology, materials, meals and other logistics. Arrange domestic and international travel and proactively manage changes, conflicts and related logistics. Prepare and reconcile expense reports and assist bankers with other routine administrative processes. Coordinate meals, client entertainment and other arrangements for bankers and their guests. Anticipate administrative needs and resolve scheduling or logistical issues with limited direction. Coordinate equipment, technology and workplace requests and help ensure that employees and visitors have the appropriate access and resources. Help maintain an organized, professional and well-functioning environment for employees and visitors. Client & Business Development Support Support bankers with execution of client and prospect activity, including arranging meetings, calls, meals and other interactions. Maintain accurate and timely records of relevant client and prospect activity in SalesX Support maintenance and development of the team’s ecosystem database, including contacts, relationships, referral sources and other relevant information. Help bankers prepare for client and prospect interactions by coordinating relevant internal resources and ensuring meeting logistics and materials are organized. Assist with tracking business-development activities and follow-ups to help ensure commitments and next steps are captured and completed. Provide other coordination and organizational support for sales and relationship-development initiatives. Events & Team Activities Coordinate team and client events, including venue selection, invitations, attendee tracking, catering, materials and on-site logistics. Assist with managing conferences, dinners and other client-development activities involving NY CAB bankers. Help manage team meetings and other internal events, including agendas, materials and follow-up items when appropriate. Technology, AI & Process Improvement Demonstrate strong proficiency with Microsoft 365 applications and Microsoft Copilot, and actively use AI tools to increase productivity and improve the quality and speed of administrative work. Use AI-assisted tools appropriately to help organize information, prepare meeting materials, summarize information, draft routine communications and streamline recurring administrative processes. Identify opportunities to simplify or automate repetitive workflows and improve how the team manages information. Qualifications 7-10+ years of relevant business coordination, administrative, and executive support, preferably in fi