Administrative Associate at The University of Texas at Austin in Main Campus, UT

Job description

Job Posting Title: Administrative Associate ---- Hiring Department: Special Education ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Nov 09, 2026 ---- Position Duration: Expected to Continue Until Aug 31, 2027 ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose Provide pre- and post- award research administration support for the Meadows Center for Preventing Educational Risk. Responsibilities Maintain and monitor budgets for research projects; work with Principal Investigators on amendments and progress reports. Arrange travel for staff, consultants, and participants, including hotel, flight, vehicle, and conference reservations. Process payments, contracts and purchasing for staff, consultants, and participants of The Meadows Center. Work with research staff to prepare proposals for submission to prospective sponsoring agencies and organizations in accordance with university and sponsoring agency guidelines and deadlines. Other administrative tasks as needed. Required Qualifications A high school degree/ GED and five years of relevant experience or a Bachelor’s degree and at least one year of administrative, program, business, higher education, or related professional experience. Experience in sponsored programs administration, preferably in a higher education, nonprofit, research, or public-sector setting. Working knowledge of federal grant regulations, including 2 CFR 200 and Uniform Guidance, and experience applying institutional or funder compliance requirements. Strong organizational skills with demonstrated ability to manage multiple assignments, deadlines, records, and priorities accurately. Excellent written and verbal communication skills and ability to interact professionally with faculty, staff, students, visitors, and external partners. Experience supporting administrative functions such as travel, purchasing, record-keeping, or similar processes. Proficiency with common office productivity and collaboration tools and ability to learn new administrative systems. Ability to exercise discretion, maintain confidentiality, follow established procedures, and recognize when matters require escalation. Ability to work independently and collaboratively in a fast-paced environment. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience in financial planning, budgeting, or analysis. Direct experience managing sponsored project and research grant funding. Excellent organizational and analytical skills. Salary Range $53,000+ based on qualifications Working Conditions Typical work environment Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to