Administrative Associate at The University of Texas at Austin in Main Campus, UT

Job description

Job Posting Title: Administrative Associate ---- Hiring Department: Special Education ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Nov 09, 2026 ---- Position Duration: Expected to Continue Until Aug 31, 2027 ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose To provide administrative, operational, logistical, and financial transaction processing support for the Meadows Center for Preventing Educational Risk. Responsibilities Coordinate travel arrangements for staff, consultants, and participants, including hotel accommodations, airfare, vehicle rentals, and conference registrations. Process reimbursements, payments, and other financial transactions in accordance with university policies and procedures. Prepare and process purchase orders and other purchasing and vendor-related documentation. Provide general administrative and operational support to the Meadows Center, as needed. Required Qualifications High school Diploma/ GED and five years of relevant experience or a Bachelor’s degree and at least one year of administrative, program, business, higher education, or related professional experience. Strong organizational skills with demonstrated ability to manage multiple assignments, deadlines, records, and priorities accurately. Excellent written and verbal communication skills and ability to interact professionally with faculty, staff, students, visitors, and external partners. Experience supporting administrative functions such as travel, purchasing, record-keeping, or similar processes. Proficiency with common office productivity and collaboration tools and ability to learn new administrative systems. Ability to exercise discretion, maintain confidentiality, follow established procedures, and recognize when matters require escalation. Ability to work independently and collaboratively in a fast-paced environment Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience working in a university, public-sector, or similarly complex administrative environment. Knowledge of The University of Texas at Austin or UT System business policies and administrative procedures. Experience supporting faculty or academic programs and coordinating travel, purchasing, reimbursements. Experience with DEFINE, UT Market, Point Plus, University travel systems. Experience with procurement documentation, reconciliation, records management, or business continuity processes. Strong attention to detail, professional judgment, follow-through, and commitment to responsive service. Salary Range $52,000 Working Conditions Typical office environment Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In ad