Administrative Associate - Anesthesiology Community Division at Medical College of Wisconsin in Milwaukee, WI

Job description

Summary Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to visitors. Provide administrative support to Anesthesia Community Division & leadership through calendar management, meeting coordination, departmental communications, reporting, and project support. Primary Responsibilities Provide administrative support to Anesthesia Community Division, including coordinating schedules, maintaining calendar invitations, organizing leadership meetings, and facilitating communication among leaders and stakeholders. Create and edit presentations, meeting minutes, letters, memos, policies, forms, and other documents for leadership review and distribution. Manage calendars, coordinate meetings, and prepare pertinent agendas or materials, including support for leadership meetings and departmental events. Serve as a key point of contact for a variety of audiences and independently compose email and other correspondence. Conduct research, compile data, and prepare presentations and reports for leadership review, including operational and scheduling reports as assigned. Coordinate and perform status reports, project reports, and other types of information regarding special projects. Maintain departmental electronic resources, including shared files, Teams pages, policies, and distribution lists. Coordinate with administrative colleagues and other departmental stakeholders to facilitate information sharing, support leadership priorities, and ensure continuity of administrative operations. Monitor department budget and summarize financial reports, including monitoring expenditures, preparing purchase orders, check requests, and assisting in budget development. Other duties as assigned. Knowledge – Skills – Abilities Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, written and verbal communication, and problem-solving skills. Qualifications Appropriate experience may be substituted for education on an equivalent basis. Minimum Required Education: Associate’s degree Minimum Required Experience: 3 years Preferred Experience: Experience providing administrative support to department leaders, directors, physicians, APPs, or other senior professionals, coordinating complex calendars, recurring meetings, and multiple competing priorities with a proficiency in Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams. #LI-SN1 Physical Requirements Work requires occasionally lifting moderate weight materials, standing, or walking continuously. Work Environment Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment. Sensory Acuity Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects. Why MCW? Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition Reimbursement Paid Parental Leave Employee & Family Assistance Program (EFAP) Pet Insurance On campus Fitness Facility, offering onsite classes Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. For a brief overview of our benefits see: Benefits Overview For a full list of positions see: MCW Careers At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that v