Administrative Assistant - Student Information at South Washington County Schools in Cottage Grove, MN

Job description

Position Administrative Assistant - Student Information Location District Service Center Hours per Day Start and End Times 8 hours per day 7:30 a.m. - 4:00 p.m. with � hour unpaid lunch Starting Pay $20.58 per hour (Step 1) Anticipated Start Date 10/16/2026 Available for Application Open until filled Calendar-Classification 12 Month - Class 5 Testing Internal Office Professional candidates must have passed the qualifying testing PRIOR to bidding. Successful candidates must have a qualifying score in each of the following testing areas to be considered for the position: Health Care Assessment, Microsoft Word, Basic Office Skills, and Following Written Instructions. Benefits: SoWashCo Schools offers a comprehensive benefits program designed to support our employees. Our benefits include medical, dental, and vision insurance, as well as life insurance, supplemental life insurance, dependent life insurance, and long-term disability coverage. We also offer voluntary plans such as accident, critical illness, hospital indemnity, and identity protection, along with flexible spending accounts, an Employee Assistance Program (EAP), and retirement plans. These benefits reflect our commitment to supporting your health and well-being. Visit our benefits page for more detailed information. POSITION SUMMARY: This position performs the enrollment activities for the district with the primary functions being kindergarten enrollment, coordinating and maintaining the enrollments for the Spanish immersion program and collaborating with the homeless liaison as the initial contact for homeless services. PRIMARY JOB FUNCTIONS: General Office Functions Assist students, staff, and parents, including: greet people entering the office; assist with directions, information, provide positive and friendly customer service in person and over the telephone. Remain cheerful, calm and professional in all situations Provide clerical support, which may include: Correspondence/flyer distribution Data entry, Copying, Filing Infinite Campus support Correspondence and spreadsheets using Word and Excel Maintain confidentiality and data privacy for employees and students. Treat students and staff with fairness and equity. Understands and supports students and staff with varying cultural, ethnic, sexual orientation, religious, and/or language backgrounds. Other duties as assigned. Department Specific Job Functions Oversee kindergarten enrollment process by collecting, coordinating, preparing, and distributing kindergarten information to families, building administrators and other departments. This includes the distribution and maintenance verification of information regarding prospective Kindergarten students. Oversee application and lottery process for Spanish Immersion program. Maintain and reference Spanish Immersion wait list for enrollment. Collect, verify, distribute and maintain all K-12 enrollment information in collaboration with schools and departments. Collect and provide information to appropriate departments to assure smooth and timely student transfers. Responsible for data transfer in Campus of all students who transfer due to special service needs, high school students switching to ALC/HSDS, Gateway or Spanish Immersion program. Initiate communication between district homeless liaison, families and staff to ensure resources available are explained to those in need. Responsible for data accuracy to ensure these are flagged appropriately in Campus. Complete requests for enrollment data for students applying for social security benefits; also provide enrollment verification letters to parents who need official school data for federal income tax purposes/parental child support issues. Work with special services staff to enroll students in appropriate center based programs. Collect, distribute and enter all MARRS correspondence into student data system. Maintain accurate enrollment information for all students residing in the district attending district school