Administrative Assistant - Slaight Centre Research at CAMH in Toronto, ON

Job description

CAMH is currently seeking a full-time, contract (12 months) Administrative Assistant to provide senior administrative support across the Azrieli Adult Neurodevelopmental Centre and the Slaight Family Centre for Youth in Transition. Reporting to the Slaight Centre director, this position supports all centre directors, operations managers, and their teams, ensuring the smooth and effective day-to-day operations of each Centre and consistency with CAMH administrative processes and requirements. The successful candidate will provide high-level assistance on a wide range of confidential organizational, program and research-related projects, activities and issues, and will balance competing priorities across centres with minimal supervision. This position provides shared administrative support to two research centres at CAMH: The Azrieli Adult Neurodevelopmental Centre is one of several centres of Innovation at CAMH, focused on neurodevelopmental disabilities and mental health. Its work spans research excellence, clinical innovation, education and training, and knowledge exchange. The focus population is adults with neurodevelopmental disabilities, along with their families and caregivers. The Slaight Family Centre for Youth in Transition is a clinical research program within the Complex Mental Illness program at CAMH, focused on treating psychosis and severe mental illness in youth from the late teens through early adulthood. Its work spans the development of new treatments, enhancement of early detection efforts, and clinical brain research, in close collaboration with a number of other programs and services. Coordinating and maintaining the calendars of centre directors, including booking appointments and scheduling meetings with internal and external partners Organizing and scheduling travel Preparing and maintaining director CVs and related academic documentation Responding to internal and external stakeholder inquiries on behalf of the directors and centres Scheduling and organizing meetings and events, including booking venues, arranging catering, and setting up teleconference/video conference Preparing meeting agendas, taking minutes, and circulating follow-up items as required Composing and editing documents, sometimes on behalf of the directors, such as memos, letters, reports, newsletters, websites, and other communications and correspondences for internal and external audiences Assisting with the preparation of documentation and the collection, tracking and analysis of data and information in support of a wide range of centre-related projects Supporting human resources activities including orientation, and onboarding/offboarding of research personnel, scientists, students, fellows, and volunteers Assist with maintaining meeting spaces and bookings, tracking equipment operations, and support Provide orientation tours/wayfinding for new employees Processing and tracking invoices. expense claims, credit card payments, and coordinating requests for procurement documents Ordering departmental supplies and ensuring equipment in the area is in working condition Liaising and coordinating with other internal CAMH departments (e.g., Finance, HR, IT, Procurement, Research Office, contracts, and other Research Departments/Centres) Participating in special projects and committees, and other related duties as assigned by the supervisor A high degree of discretion and confidentiality is required. As this role includes working with people with neurodevelopmental disabilities, youth with mental illness, and family caregivers, experience with these populations is an asset. You will support a healthy workplace that embraces diversity, encourages teamwork, and complies with all applicable health and safety, regulatory and legislative requirements. This position is located at 1025 Queen Street West, McCain Complex Care & Recovery Building, with regular work required across centre sites, including 80 Workman Way. The successful candidate will