Administrative Assistant-Legal at Memorial Healthcare System

Job description

Location: Fort Lauderdale, Florida At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience. Summary: Provides administrative and operational support to Legal Department leadership and team members, including coordination of legal department activities, matter and contract management support, document preparation, scheduling, records management, and other confidential administrative functions. Responsibilities: Performs administrative support duties specific to the Administrative Team member(s) being supported, which may include projects, education and training activities, department events or meetings, Board and Committee meeting notices and meeting preparations, special assignments, and other department priorities as needed.Maintains strict confidentiality concerning attorney-client privileged communications, attorney work product, personnel matters, litigation, investigations, and other sensitive information. Exercises discretion and sound judgment when handling confidential documents, communications, and requests for information.Supports the Legal Department’s commitment to professionalism, integrity, accountability, and high-quality service.Maintains organized electronic and physical files, records, Board and Committee documents, and reference materials. Orders and stocks supplies.Composes, types and transcribes correspondence, forms, reports, presentation materials and other written communications as required. Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements. Maintains assigned calendar(s).Receives and screens visitors and telephone calls, and handles general inquiries.Serves as an administrative point of contact for the Legal Department, communicating professionally with executives, department leaders, employees, outside counsel, vendors and other stakeholders.Performs duties specific to department being supported, to preparing complicated documents, maintaining databases, accessing information from databases in order to prepare reports, which may be used at management meetings etc.Performs matter management duties including opening and tracking matters in matter management system and contract management system. Competencies: ACCOUNTABILITY, ACCURACY, ADMINISTRATIVE SUPPORT, CUSTOMER SERVICE, DESKTOP SOFTWARE, EFFECTIVE COMMUNICATION, FILE MANAGEMENT, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR, WORKLOAD MANAGEMENT Education and Certification Requirements: High School Diploma or Equivalent Additional Job Information: Responsibilities Composes, types and transcribes correspondence, forms, reports, presentation materials and other written communications as required. Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements. Maintains assigned calendar(s). Receives and screens visitors and telephone calls, and handles general inquiries. Serves as an administrative point of contact for the Legal Department, communicating professionally with executives, department leaders, employees, outside counsel, vendors and other stakeholders. Performs duties specific to department being supported, to preparing complicated documents, maintaining databases, accessing information from databases in order to prepare reports, which may be used at management meetings etc. Performs matter management duties including opening and tracking matters in matter management system and contract management system. Performs administrative support duties specific to the Administrative Team member(s) being supported, which may include projects, education and training activities, department events or meetings, Board and Committee meeting notices and meeting preparations, special assignments, and other department priorities as needed. Maintains strict confidentiality co