Administrative Assistant IV - School of Education, Behavioral and Social Sciences at College of Southern Nevada in CSN

Job description

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application: Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. Required attachments are listed below on the posting. Your application will not be considered without the required attachments. Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted. If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter. Job Description Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible. The Administrative Assistant IV provides high-level administrative and operational support to the Dean and the School of Education, Behavioral and Social Sciences. This position serves as a key point of contact for the Dean's Office and works collaboratively with department chairs, faculty, staff, students, other College departments, and external constituents. The position coordinates a variety of administrative processes, communications, meetings, records, and special projects while helping ensure the efficient day-to-day operation of the Dean's Office. The position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple priorities in a collaborative academic environment. Reporting to the Dean of the School of Education, Behavioral, and Social Sciences, duties and responsibilities include, but are not limited to: Provide administrative support to the Dean and assist with the daily operations and priorities of the Dean's Office. Serve as a liaison between the Dean's Office, department chairs, faculty, staff, students, College departments, NSHE representatives, and external constituents as appropriate. Coordinate communications, correspondence, meetings, calendars, events, and other activities on behalf of the Dean's Office. Review and route incoming correspondence, forms, reports, requests, and inquiries to the appropriate individual or department and follow up as needed. Maintain organized and confidential electronic and administrative records in accordance with College, NSHE, and applicable records-retention requirements. Assist department chairs with administrative processes, including contracts, grade appeals, student concerns, and other School-related requests. Provide administrative coordination support for School committees and processes, including Student Integrity and Student Grade Appeal matters. Research information and assist with responding to questions or concerns from students, faculty, staff, and other constituents, referring complex or sensitive matters to the appropriate administrator when necessary. Apply and explain established College, School, and NSHE policies and procedures related to assigned responsibilities. Coordinate and support special projects, School meetings, events, committees, and workgroups as assigned. Be present at all School meetings. Be able to operate the equipment required for School meetings. Serve as an administrative resource to support staff within the School and promote consistency, communication, and effective office operations. Assist with the preparation, review, proofreading, and distribution of correspondence, reports, forms, presentations, meeting materials, and other documents. Support administrative processes involving personnel, contracts, leave records, and other Sch