Administrative Assistant III at University System of New Hampshire in Main Campus, NH

Job description

This position supports the operation of the Campus Services Office by providing excellent customer to service students, parents, faculty, staff and campus guests; maintaining and managing working relationships with many campus departments particularly Housing, Conferences and Catering, Athletics and Student Accounts, operate electronic systems for meal plan and debit plan management, the campus ID program, parking permit and parking enforcement management and electronic financial account management; ensuring data security and integrity and provide oversight to the financial transaction of approximately $35 million in cash, check and billed revenue. Review/process parking permit applications and ticket payments, arrange and coordinate parking for special events. Duties/Responsibilities: Provide customer service to students, parents, faculty, staff, and campus guests in the office, on the phone and via electronic means. Solve parking, meal plan, debit plan and ID related issues utilizing a high level of conflict resolution and research to assist customers. Maintain confidentiality in handling and communicating sensitive or restricted information. Open, close and change customer accounts in all parking, dining, and ID systems. Does research, basic analysis, and provides reporting and recommendations for management use from these systems. Act as a liaison between Campus Services and other key UNH Departments to meet their needs of Dining, ID, and Parking Services. Provide support to First-Year programs to ensure that Orientation and First Year events are successful. Arrange and coordinate parking utilizing special event management systems for conferences, seminars, and other special events. Create special event reports and communicate event needs to other staff members. Work with University Conferences and Catering to provide meal plan, ID, and parking support to various campus and non-campus customers including conferences, camps and academic programs during the summer session. Create billing for all parking, dining, and ID transactions, including end of day reporting. Assist with reconciliation of debit accounts, meal plan sales, and other external and internal billing for parking, dining, and ID services with Finance. Plan for the future operation of the Campus Services office. Engage in strategic planning activities. Participate in self-development activities. Attend Training and Development opportunities. Other duties as assigned. Requirements: Minimum Education & Experience: High school graduation and two years of office experience, specialized training or any combination of experience and higher education equal to two years. Knowledge, Skills, & Abilities: Knowledge of office practices, procedures and use of electronic equipment as required by department. Organizational and analytical skills. Keyboarding and computer skills, such as word processing, e-mail, Internet, spreadsheets and software applications as required by department. Proficiency with Microsoft Suite, including Word, Excel, and Outlook. Effective written and oral communication skills. Ability to establish and maintain effective working relationships with staff, students and the general public. Preferred Qualifications Work experience in college/university environment. Working knowledge of Banner Student, Transact System, TruCredential ID Card system, Cardinal TickeTrack, and iParq systems. Applicant Instructions: Applicants should be prepared to upload the following documents when applying online within the My Experience: Resume/CV section of the application: (Maximum of 5 Documents - additional documents can be added to the Application Questions section of the application) Resume/CV Cover Letter Applications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed. The University of New Hampshire is an R1 Carnegie classification research ins