Administrative Assistant II, Site Administration (Mesquite & Moapa Valley Center) at College of Southern Nevada in CSN

Job description

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application: Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. Required attachments are listed below on the posting. Your application will not be considered without the required attachments. Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted. If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter. Job Description Based on the volume of applications received, this recruitment may close at any time. Applicants are encouraged to apply as soon as possible. This position provides essential administrative and student support to both the Mesquite and Moapa Valley Center sites. Its responsibilities include, but are not limited to, serving as a primary point of contact for students, faculty, staff, instructors, and community members; assisting with student services, course and classroom support, testing, events, records, purchasing, budget tracking, and campus communications; coordinating multiple administrative functions; providing professional, student-centered customer service; and applying established CSN and NSHE policies and procedures. CORE RESPONSIBILITIES: Under direct supervision, responsibilities may include, but are not limited to, the following: Provide comprehensive administrative and student support for the CSN Mesquite Center, serving as a primary point of contact for students, faculty, staff, instructors, visitors, and community members, and assisting with questions related to CSN programs, registration, enrollment, placement testing, financial aid, student services, and other college resources. Interpret and explain established CSN and NSHE policies, procedures, requirements, and deadlines and assist students, faculty, staff, and members of the public in navigating college processes, referring complex or specialized matters to the appropriate department or resource. Support academic and campus operations by coordinating course and classroom logistics, room scheduling, instructor needs, testing services, meetings, events, student activities, outreach activities, and other Center functions. Process, review, and maintain administrative, student, financial, purchasing, and program records and documentation, ensuring accuracy, completeness, confidentiality, and compliance with established policies, procedures, and timelines. Assist with financial and purchasing activities, including budget tracking, purchasing requests, invoices, and related documentation; review information for accuracy and identify discrepancies or missing information. Prepare and maintain professional communications and informational materials, including correspondence, reports, forms, flyers, resource guides, website content, and other materials that provide accurate and accessible information to students and the campus community. Establish and maintain effective working relationships with CSN departments, faculty and staff, local schools, community organizations, workforce partners, businesses, and other stakeholders while providing responsive, professional, and student-centered customer service. Independently organize and prioritize multiple responsibilities in a dynamic, small-campus environment, anticipate student and operational needs, identify and resolve routine and moderately complex issues within established policies and procedures, and provide