Administrative Assistant II at University Health Network (UHN) in Toronto, ON

Job description

Union: Non-Union Number of vacancies: 1   New or Replacement Position: Replacement Site:  Toronto General Hospital Department:  Infection Prevention and Control Reports to:   Post Acute Care IPAC Manager Salary Range:  $25.56 to $31.95 hourly Hours: 30 hours per week Status: Permanent Part-Time Closing Date: November 16, 2026 Position Summary  The successful candidate will support day-to-day departmental operations through effective office administration, communication, document and data management, calendar coordination, meeting support and collaboration with internal and external contacts.  Duties Provides administrative support to the IPAC department.  Follows established departmental procedures and works within defined deadlines.  Orders office supplies and verifies deliveries. Coordinates office repairs and service requests. Maintains departmental filing systems and records.  Answers, screens, and prioritizes telephone calls and emails.  Maintains confidentiality when handling departmental and patient information.  Enters and maintains information in databases and spreadsheets.  Coordinates departmental meetings, including room bookings and meeting logistics.  Prepares and distributes meeting agendas and supporting materials. Records meeting minutes and follows up on action items.  Coordinates onsite events, including registration, catering and technology requirements.  Independently manages calendars and schedules.  Supports effective day-to-day office operations through strong organizational, communication, and coordination skills. Community College Diploma in General Office Administration or Medical Office Administration required.  Minimum two years of relevant administrative experience required.  Demonstrated ability to manage multiple priorities with accuracy, attention to detail and sound judgment.  Excellent written and verbal communication skills.  Demonstrated ability to explain and interpret departmental policies and procedures.  Strong organizational, document preparation, calendar management and database maintenance skills.  Proficiency with office software used to prepare correspondence, presentations, handouts, mail merges and departmental records.  Experience with managing payroll functions  Demonstrated discretion in handling confidential departmental or patient information.  Ability to work independently and collaboratively with staff, professional teams and management.  Ability to communicate professionally with members of the public, colleagues and contacts across departments.  Ability to provide guidance and coordinate work activities for junior clerical staff, when required.  Why join UHN? In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN. Competitive offer packages Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/ ) Close access to Transit and UHN shuttle service A flexible work environment Opportunities for development and promotions within a large organization Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.) Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration. All applications must be submitted before the posting close date. UHN uses email to communicate with selected candidates.  Please ensure you check your ema