Administrative Assistant - Corp Security at Bechtel in Reston, VA

Job description

Requisition ID: 300738 Relocation Authorized: None Telework Type: Part-Time Telework Work Location: Reston, VA Salary Range: $91,700 - $132,600 annually (salary range is based on market data; final salary offered is determined by education, experience, and qualifications of the applicant.) Extraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report . Job Summary: In this role, you will provide advanced administrative and operational support to the Corporate Security organization and its leadership. As a trusted partner to the team, you will anticipate needs, manage competing priorities, and work with employees, senior leaders, visitors, vendors, and other stakeholders in a fast-paced environment. The role requires sound judgment, discretion, accuracy, and knowledge of company protocols. A significant part of the role is planning and running meetings, conferences, leadership sessions, and onsite and offsite events, from initial planning through execution and follow-up. This position is designated as Part Time Telework. You will normally work in the Reston office at least three days per week, and may be required to work in the office up to five days in weeks with conferences, meetings, or events. Major Responsibilities: Provide advanced administrative support to the Chief Security Officer and Corporate Security team, keeping track of key priorities, commitments, and upcoming activities. Manage calendars, meeting requests, and appointments, identifying conflicts and coordinating changes as needed. Screen and prioritize correspondence, inquiries, and visitors. Handle routine and time-sensitive matters within the authority of the position and refer others to the appropriate person. Act as a liaison between Corporate Security leadership and internal and external stakeholders. Draft, edit, proofread, and distribute correspondence, presentations, reports, and briefing materials, and review outgoing documents for accuracy before management review or signature. Research information and compile summaries and background materials for leadership review. Coordinate domestic and international travel, including itineraries, lodging, travel documentation, expense reports, and credit card reconciliations. Maintain department records, distribution lists, personnel information, and administrative databases, and develop the filing systems and office procedures that keep operations efficient. Manage visitor arrangements, office services, supplies, shipping, courier requests, and equipment needs. Handle sensitive business, security, and personnel information with discretion and confidentiality. Provide backup support to other administrative professionals, support special projects, and perform other duties as assigned. Event, Conference and Meeting Coordination: Plan and coordinate onsite and offsite meetings, conferences, workshops, leadership sessions, and team events involving employees, senior leaders, customers, and external participants. Manage event logistics from planning through completion, including scheduling, ve