Administrative Assistant at Zuni Public School District in Zuni, NM

Job description

POSITION: Administrative Assistant REPORTS TO: Site Supervisor SITE: ZPSD Site FLSA STATUS: Non-exempt CONTRACT LENGTH: 12 months / 244 days REVISED: 08/04/2026 PURPOSE The Administrative Assistant provides administrative support to the site supervisor and facilitates day-to-day operations for students, parents, staff, community members, and vendors, including providing information and directions, managing phone calls, and preparing correspondence and copies. This job description serves as a guide for accomplishing district and site objectives and covers the primary functions and responsibilities of the position. It is not to be construed as an all-encompassing list of duties, responsibilities, and skills required. MINIMUM QUALIFICATIONS • High school diploma or General Education Degree (GED). • One year of previous office experience. • Ability to operate office machines, computers, and related software such as word processing, spreadsheets, data entry, and School Messenger. • Ability to develop an effective working relationship with students, staff, and the school community. • Ability to communicate clearly and concisely, both orally and in writing. • Ability to perform duties with awareness and understanding of district requirements and Board of Education policies. • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. • Ability to write routine reports and correspondence. • Ability to speak effectively before groups of customers or employees of an organization. • Ability to apply common sense and understanding to carry out instructions furnished in written, oral, or diagram form. • Ability to deal with problems involving several concrete variables in standardized situations. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are representative but not exhaustive. Other duties may be assigned. • Makes and receives telephone calls, takes messages, and routes calls appropriately. • Greets all visitors in a pleasant and helpful manner. • Provides directions and information to school sites for visitors and vendors. • Translates between Zuni and English languages as needed. Administrative; Financial Support • Types, prepares, distributes, and files records, reports, and correspondence. • Processes attendance and payroll for building staff. • Compiles and submits a variety of weekly, monthly, and year-end reports as required. • Performs other duties as assigned, consistent with the needs of the organization. PHYSICAL FUNCTIONS • Stand, sit, talk, and listen for long periods of time. • Use repetitive hand, arm, and finger motions. • Reach with hands and arms; bend and turn neck frequently. • Lift up to 30 pounds on occasion and 20 pounds frequently. • Walk on even and uneven surfaces. • Sit at a computer with arms bent, typing for long periods of time. • Work in an office environment with varying temperatures and noise levels. • Operate vehicle and equipment with finger, hand, foot, and eye coordination. MENTAL FUNCTIONS • Read information in various formats, research information, and present information in oral and written form. • Handle interruptions and frustrations in a professional manner. • Handle difficult people and difficult situations in a pleasant manner. • Interact with people in a pleasant and friendly manner. • Give directions to school sites as needed. • Follow district policies, procedures, rules, regulations, and processes. • Read and understand the procedures of the Open Meetings Act, Inspection of Public Records Act, Family Educational Rights and Privacy Act (FERPA), and related laws. ESSENTIAL EQUIPMENT • Operates office equipment, including computer, scanner, printer, calculator, smart board, and phone. • Operates a vehicle and holds a valid driver's licen