Administrative Assistant 4 - Statewide 4-H YDP Office at University of Nevada, Reno in Reno, NV

Job description

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment. If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu . Job Description The University of Nevada, Reno Extension is seeking an Administrative Assistant 4 to support the Statewide 4-H Youth Development Program. *** This position does not provide layoff rights and is contingent upon funding. This position plays a critical role in the administration and coordination of statewide 4-H operations, including program reporting, data management, fiscal coordination, event planning, and administrative support for multiple statewide initiatives. This position is based at the UNR Redfield Campus in South Reno, NV. As a key member of the State 4-H team, the successful candidate will collaborate with Extension faculty and staff, volunteers, youth development professionals, external organizations, and community partners to help ensure the success of Nevada 4-H programs and events across the state. What You'll Do Key responsibilities include: Coordinate statewide reporting and compliance activities, including enrollment, participation, and program outcome reporting. Serve as the statewide administrator for 4-H Online and related program management systems. Support fiscal and administrative operations, including purchasing, travel, p-card reconciliation, budget tracking, and grant-related documentation. Coordinate statewide, regional, and national 4-H events, trainings, conferences, and outreach activities. Develop and maintain administrative procedures, records, reports, and program documentation. Serve as a liaison between county offices, statewide faculty and staff, volunteers, external partners, and stakeholders. Assist with communications, publications, website updates, and program resource development. Provide administrative support for statewide initiatives including 4-H Camp, Shooting Sports, and other youth development programs. Essential Qualifications Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR One (1) year of experience as an Administrative Assistant III in Nevada State service; OR An equivalent combination of education and experience as described above. Ability to lift up to 20 lbs. for event set-up and materials transport is required. This position requires candidates to complete and successfully pass a fingerprinting/background check. Preferred Qualifications Candidates with the following are encouraged to apply: Experience coordinating multiple projects and priorities in a fast-paced environment. Strong organizational, communication, and problem-solving skills. Experience working with databases, spreadsheets, reporting systems, and Microsoft Office applications. Experience supporting educational, nonprofit, youth development, Extension, or public-sector programs. Experience coordinating events, trainings, or statewide initiatives. Experience with financial processes, budget tracking, purchasing, or grants administration. Experience managing databases, program records, or reporting systems. Ability to work independently while collaborating effectively with diverse stakeholders across multiple locations. Licensure A valid Class “C” driver’s license or higher operator’s license. Schedule and Travel The typical work schedule is Monday through Friday, 8:0